SaaS Management Platforms

Cledara: features, pricing and who it fits

Checked October 24, 2026 · cledara.com

Instead of watching spend, Cledara collects it: subscriptions get paid on free virtual cards, with renewal alerts, approvals and optional modules layered on. Teams of about 25 to 150 using Xero, QuickBooks or NetSuite fit. Okta SSO needs Pro.

Who Cledara is for

Best for

Teams of roughly 25 to 150 people that want one card-based place to pay for software
UK and EU companies on Xero, QuickBooks or NetSuite

Look elsewhere if

Companies that do not want to move subscription payments onto Cledara virtual cards
Large enterprises needing SSO-based discovery without a card flow (Okta SSO only on Pro)

Fit by company size

Category	1-10 people	11-50 people	51-500 people	500+ people
SaaS Management Platforms	Workable	Strong fit	Workable	Poor fit
SaaS Spend Management Software	No data	Strong fit	Workable	Poor fit
Business Subscription Tracking Software	No data	Strong fit	Strong fit	Poor fit
SaaS Renewal Management Software	Poor fit	Strong fit	Strong fit	Poor fit
SaaS Buying and Negotiation Platforms	Poor fit	Strong fit	Strong fit	Poor fit
SaaS Procurement Software	Workable	Strong fit	Workable	Poor fit
SaaS Buying and Negotiation Services	No data	Strong fit	Strong fit	Poor fit

Strong fitWorkablePoor fitNo data from the vendor

Cledara features

How it finds apps: Spend via Cledara virtual cards and accounting sync; shadow IT insights only in IT Management module
Integration count and depth: Xero, QuickBooks, NetSuite, Okta SSO (Pro), HR tool integration (IT module), open API
Renewal tracking: Renewal alerts in all plans
Workflow automation (on/offboarding): Access requests and on/offboarding in IT Management module
Pricing model and transparency: Plan fee by company size plus paid modules
Target company size: About 25 to 150+ staff
Spend data sources: Virtual cards issued by Cledara, accounting sync (Xero, QuickBooks, NetSuite)
Waste and duplicate detection: Seat utilization and duplicate tool alerts in Spend Optimization module
Cost allocation by team: Spend limits and budgets on all plans
Renewal alerts: Renewal alerts in all plans
Pricing model: Plan fee by company size plus paid modules
Finance integrations: Xero, QuickBooks, NetSuite, Okta SSO (Pro), HR tool integration (IT module), open API
Negotiation or savings services: AI negotiation and renewal assistant and benchmarks (module); no human negotiator listed
How inventory is built: Software directory; apps added by paying with Cledara cards
Card and expense feeds: Native virtual cards (30 free business and travel cards), accounting sync
Seat counts: Seat utilization insights in Spend Optimization module
Price and free tier: Plan fee by company size plus paid modules
Company size fit: About 25 to 150+ staff
Integrations: Xero, QuickBooks, NetSuite, Okta SSO (Pro), HR tool integration (IT module), open API
Contract date extraction: Automatic invoice capture on Premium and Pro
Approval workflows: Purchasing and approval workflows on Premium and Pro
Usage data at renewal: Seat utilization insights (module)
Negotiation support: AI negotiation assistant and pricing benchmarks (module)
Pricing: Plan fee by company size plus paid modules
Calendar and Slack integrations: Xero, QuickBooks, NetSuite, Okta SSO (Pro), HR tool integration (IT module), open API
Managed service vs software: Software plus AI assistant
Price benchmark data: Pricing benchmarks in Spend Optimization module
Fee model: Subscription plus module fees, no percent of savings listed
Purchase intake: Purchasing and approval workflows (Premium+)
Renewal management: Renewal alerts in all plans
Software request intake: Purchasing workflows on Premium and Pro
Approval routing: Yes, Premium and Pro
Negotiation / benchmarks: AI negotiation assistant and pricing benchmarks (module)
ERP / finance / SSO integrations: Xero, QuickBooks, NetSuite, Okta SSO (Pro), HR tool integration (IT module), open API
Minimum contract / size fit: GBP 100/month floor on Basic if under 10 apps on cards
Benchmark dataset: Pricing benchmarks in Spend Optimization module
Human vs AI negotiation: AI assistant, not human negotiators (per pricing page)
Intake and approval workflow: Purchasing and approval workflows
Vendor coverage: Over 4,500 software vendors (vendor claim)

Cledara pricing

Plan	Price	Unit	Notes
Basic	Contact sales	per month	About 25-50 staff, up to 20 apps; base price not published; renewal alerts, budgets, Xero/QuickBooks
Premium	Contact sales		About 51-150 staff, up to 75 apps; approval workflows, invoice capture, NetSuite
Pro	Contact sales		About 151+ staff; Okta SSO, dedicated success manager, spend reviews
Spend Optimization module	GBP 200/month (GBP 150 with checkout discount)	per month	Seat utilization, duplicate and price-increase alerts, benchmarks, AI negotiation assistant
IT Management module	GBP 150/month	per month	Access requests, shadow IT insights, on/offboarding
Software Compliance module	GBP 150/month	per month	Checks vendor ISO 27001/SOC 2

Prices in GBP. Premium and Pro include 1% cashback on SaaS and cloud spend in year one for new customers, capped at plan price. Extra Cledara Spend members GBP 5/month. Vendor publishes prices in GBP only (no USD on /pricing or ?currency=USD).

Prices as published by Cledara on the date above. Quotes for larger teams often differ, which is what a request on SaaSBid surfaces.

Pros and cons

What users like

Easy to use and saves time on tracking subscriptions (aggregator summary)

Common complaints

Some advanced features and the compliance module sit behind higher tiers or add-ons
Reporting is lighter than enterprise SaaS management tools, with requests for richer exports
Gmail and invoice automation can miss edge cases

Integrations, security and hosting

Security and compliance: SOC 2 Type I and Type II (vendor claim on pricing page)
Implementation: Pro includes dedicated Implementation and Success Manager; time not stated

Worth knowing before you buy

Pricing page shows a GBP 100/month floor if fewer than 10 apps are paid with Cledara cards in the first month, so low adoption of the card flow costs money.
Discovery is payment-led: apps show up because they are paid through Cledara virtual cards, not through SSO or email scanning (SSO only on Pro).
Negotiation help is an AI assistant sold as a GBP 150-200/month module, not a human negotiator service.
Cards and accounts are issued by Modulr (UK/NL) and CBW Bank (US card), so it is a payments product as much as a SaaS tool.
Vendor states G2 rating 4.8/5 on its pricing page; third-party listings show 4.5-4.6 with inconsistent counts.