Payroll Software
OnPay: features, pricing and who it fits
OnPay sells one plan with unlimited pay runs and federal, state and local tax filing included. Workers can be paid in any number of states without extra charges. Health, workers' comp and 401(k) are add-ons, and third-party integrations are limited.
Who OnPay is for
Best for
- Small businesses and accounting-firm partners
- Multi-state small teams needing included filings
Look elsewhere if
- Teams needing deep third-party integrations
- Larger employers
Fit by company size
| Category | 1-10 people | 11-50 people | 51-500 people | 500+ people |
|---|---|---|---|---|
| Payroll Software | Strong fit | Strong fit | Poor fit | Poor fit |
Strong fitWorkablePoor fitNo data from the vendor
OnPay features
- Pricing model
- Base plus per worker
- Target company size
- Small business (97.7% of G2 reviews)
- Tax filing and compliance
- Federal, state and local filings included
- Multi-state payroll
- Pay workers in any number of states, no extra fee
- Accounting integrations
- not confirmed by the vendor
- Time tracking and PTO
- Time tracking add-on $15 + $4 per worker
- Benefits administration
- Health, workers comp and 401(k) as add-ons, pay only premiums
- Contractor and 1099 payments
- 1099 forms included; contractor pricing not listed
OnPay pricing
| Plan | Price | Unit | Notes |
|---|---|---|---|
| Payroll Essentials | $49 | base/month + $6 per worker | Unlimited pay runs, federal/state/local filings, W-2 and 1099 |
| HR | $15 | base + $2 per worker | |
| HR + Time Tracking | $21 | base + $4 per worker | |
| Bundled HR | $71 | base + $1 per worker | Payroll+HR |
| Bundled HR + Time Tracking | $81 | base + $4 per worker | |
| Time Tracking | $15 | base + $4 per worker | Standalone |
Page headline 'starts at $55 per month' = $49 + one worker. No implementation or integration fees. Contract terms not stated on page.
Prices as published by OnPay on the date above. Quotes for larger teams often differ, which is what a request on SaaSBid surfaces.
Pros and cons
What users like
- Responsive support
- Handles taxes and forms
- Straightforward setup
Common complaints
- Limited third-party integrations (TechRepublic)
- No built-in time tracking in base (Merchant Maverick, older)
Integrations, security and hosting
- Implementation
- No implementation fees stated
Worth knowing before you buy
- Single published price: $49 + $6 per worker with unlimited runs
- Multi-state included at no extra fee
- No implementation or integration fees
- Partner program: 15% revenue share for accounting firms
