Business Subscription Tracking Software
Reftab: features, pricing and who it fits
Hardware tracking is where Reftab began, and a separate software plan now covers SaaS discovery, license tracking and access reviews at $9 per tracked user each year. Small asset lists can be tracked free. A tiny vendor stands behind it, and reviewers report minor bugs.
Who Reftab is for
Best for
- Small IT teams that already need hardware asset tracking and want SaaS tracking in one tool
- Budget-conscious teams, since the software plan is $9 per tracked user per year
Look elsewhere if
- Large enterprises needing deep SaaS spend and renewal negotiation
- Teams wanting automated reclaim and rightsizing (not documented)
Fit by company size
| Category | 1-10 people | 11-50 people | 51-500 people | 500+ people |
|---|---|---|---|---|
| Business Subscription Tracking Software | Strong fit | Strong fit | Workable | Poor fit |
| SaaS License Management Software | Strong fit | Strong fit | No data | Poor fit |
Strong fitWorkablePoor fitNo data from the vendor
Reftab features
- How inventory is built
- Browser-based app discovery plus Microsoft and Okta integrations
- Seat counts
- License and user tracking
- Price and free tier
- $9 per tracked software user per year; free up to 50 assets
- Company size fit
- Small IT teams (company is 2-10 staff)
- Integrations
- Microsoft, Okta, Adobe; Intune, Jamf, Jira on hardware side
- Usage signal
- Software usage and spend (detail not documented)
- Pricing model
- $9 per tracked software user per year; free up to 50 assets
- IdP integrations
- Microsoft, Okta, Adobe; Intune, Jamf, Jira on hardware side
Reftab pricing
| Plan | Price | Unit | Notes |
|---|---|---|---|
| Free | $0 | up to 50 assets | No time limit |
| Hardware Asset Management | $125 | per month, unlimited users | 14-day trial |
| Software Asset Management | $9 | per tracked software user per year | SaaS discovery, license and user tracking, spend, access reviews; 14-day trial |
| Complete ITAM | Custom | Hardware plus software, all integrations |
Pay by card or ACH. Nonprofit and education discounts on request.
Prices as published by Reftab on the date above. Quotes for larger teams often differ, which is what a request on SaaSBid surfaces.
Pros and cons
What users like
- Easy setup and responsive support (GetApp reviewers)
- Good integrations
Common complaints
- Minor bugs and limited bulk actions
- Learning curve; one reviewer wanted built-in ticketing
Integrations, security and hosting
- Integrations
- 30+ on hardware plan, including Microsoft, Okta, Adobe, Intune, Jamf, Jira
- Data residency
- US only (DigitalOcean servers in the United States)
- Implementation
- 14-day trial on paid plans; no implementation time stated
Worth knowing before you buy
- Only 4 G2 reviews (4.3); GetApp has about 138, so rely on GetApp for volume
- SaaS features sit in a separate $9 per user per year plan, not in the $125/month hardware plan
- Hardware plan has unlimited users; the software plan is billed per tracked software user
- Accessories and licenses are free and unlimited to track
- Browser-based discovery means coverage depends on the extension being installed
