Project Management Software
Notion: features, pricing and who it fits
Notion merges wikis, documents and simple project databases in one workspace and offers no native help desk. The $20 Business plan is where SAML SSO begins, while SCIM and audit logs wait for Enterprise. Free workspaces allow 10 guests, and page history on Free reaches back 7 days.
Who Notion is for
Best for
- Startups and small teams combining wiki and project tracking
- Teams wanting flexible databases and docs in one tool
Look elsewhere if
- Teams needing time tracking or workload planning
- Companies needing SCIM or audit logs below Enterprise
Fit by company size
| Category | 1-10 people | 11-50 people | 51-500 people | 500+ people |
|---|---|---|---|---|
| Project Management Software | Strong fit | Strong fit | Workable | Workable |
| Knowledge Base Software | Strong fit | Strong fit | Workable | Workable |
Strong fitWorkablePoor fitNo data from the vendor
Notion features
- Task views and planning
- Timeline, calendar and board views; dependencies
- Workflow automation
- Automations for task flows and database entries
- Reporting and dashboards
- Dashboards with charts from multiple sources
- Integrations
- Slack, GitHub, Jira embeds
- Pricing model and real cost
- Per member per month; yearly saves up to 20%
- Target company size
- Two-thirds of G2 reviews from small business; Enterprise tier for large orgs
- Authoring and editing experience
- Block editor with databases and docs
- Search and AI answers
- Notion AI bundled in Business and Enterprise (third party); Free/Plus limited trial
- Internal vs public access control
- Workspaces, teamspaces, guests (10 on Free); SAML SSO Business+, SCIM Enterprise
- Versioning and review workflows
- Page history (7 days on Free)
- Help desk and chat integrations
- Slack link previews, GitHub and Jira embeds noted; no native help desk
- Pricing model
- Per member per month; yearly saves up to 20%
Notion pricing
| Plan | Price | Unit | Notes |
|---|---|---|---|
| Free | $0 | member | 7-day page history, 5 MB uploads, 10 guests |
| Plus | $10 annual / $12 monthly (2024 release notes) | member/month | Vendor page shows EUR 9.50 |
| Business | $20 annual | member/month | Includes SAML SSO; vendor page shows EUR 19.50 |
| Enterprise | Custom | quote | SCIM, audit log, data residency |
The vendor pricing page shows EUR for visitors in Europe; USD $10/$20 are from notion.com pages. Page says save up to 20% with yearly. Custom Agents: $10 per 1,000 monthly Notion credits. Older third-party pages list Business at $18.
Prices as published by Notion on the date above. Quotes for larger teams often differ, which is what a request on SaaSBid surfaces.
Pros and cons
What users like
- Flexibility to build docs, wikis and databases
- Strong product direction (G2 sub-score 9.4)
Common complaints
- Learning curve (ease of use 8.3, lowest sub-score)
- Gaps for time tracking and resource planning
Integrations, security and hosting
- Security and compliance
- SOC 2, ISO 27001, ISO 27018, ISO 27701, ISMAP, BSI C5
- Data residency
- Enterprise only; regions not named
Worth knowing before you buy
- SAML SSO starts on Business ($20); SCIM and audit log are Enterprise only
- Data residency is Enterprise only
- Business Associate Agreement (HIPAA) available to Enterprise only
- Billing recalculates at renewal to current member count
- Agent credits are metered on top of seats ($10 per 1,000 credits)
