Expense Management Software
Zoho Expense: features, pricing and who it fits
Three users or fewer can use Zoho Expense for free, and paid seats start at $3 each per month when billed yearly. AI scans receipts, GPS mileage is on the Free plan and card feeds arrive with Standard. It never issues cards. A Custom plan begins at 100 users.
Who Zoho Expense is for
Best for
- Small teams on a tight budget
- Existing Zoho Books or Zoho One users
Look elsewhere if
- Companies needing issued corporate cards
- Large enterprises wanting deep multi-entity workflows
Fit by company size
| Category | 1-10 people | 11-50 people | 51-500 people | 500+ people |
|---|---|---|---|---|
| Expense Management Software | Strong fit | Strong fit | Workable | Poor fit |
Strong fitWorkablePoor fitNo data from the vendor
Zoho Expense features
- Pricing model
- Per user, only expense-creating users billed
- Target company size
- Freelancers to mid-size; Custom plan from 100 users
- Receipt capture and OCR
- AI scan: 20/user/month Free, 200 Standard, 1,000 Premium (EU page)
- Approval workflows and policy controls
- Policy and approval workflows
- Corporate cards
- Card feed management (Visa/Mastercard) on Standard; not an issuer
- Reimbursements and payments
- ACH payments on Standard (EU page)
- Travel and mileage tracking
- GPS mileage on Free; live mileage and travel booking on Premium
Zoho Expense pricing
| Plan | Price | Unit | Notes |
|---|---|---|---|
| Free | $0 | up to 3 users | 20 AI receipt scans/user/month, 5 GB storage, email support |
| Standard | $4 monthly / $3 annual | per user per month | includes SSO, company card feeds |
| Premium | $6 monthly / $5 annual | per user per month | includes Standard features, live mileage, travel booking, budgets |
| Custom | Quote | min 100 users (EU page), custom ERP/HRMS integrations |
US page; German page shows EUR 4/3 and 6/5. Only users who create expenses are billed.
Prices as published by Zoho Expense on the date above. Quotes for larger teams often differ, which is what a request on SaaSBid surfaces.
Worth knowing before you buy
- SSO is already on Standard, the cheapest paid plan
- Free plan limited to 3 users and 20 receipt scans per user per month
- Custom plan has a 100-user minimum (EU pricing page)
- Travel add-on costs EUR 9.99 per trip; Premium Support from EUR 490/yr; Jumpstart onboarding from EUR 500/yr (EU page)
