Invoicing Software
Invoice Ninja: features, pricing and who it fits
Invoice Ninja is open source and runs hosted or self-hosted. The free plan covers 5 clients, and Pro costs a flat $140 yearly. A client portal exists on all plans. Reviewers like the low cost but describe the interface as technical, and review volume is small.
Who Invoice Ninja is for
Best for
- Freelancers and small firms comfortable self hosting to avoid per seat fees
- Teams wanting client portal, recurring invoices and many payment gateways at a flat low price
Look elsewhere if
- Teams wanting a large vendor with polished support and many reviews (only 22 on G2)
- Users needing a free plan with many clients
Fit by company size
| Category | 1-10 people | 11-50 people | 51-500 people | 500+ people |
|---|---|---|---|---|
| Invoicing Software | Strong fit | Strong fit | No data | No data |
Strong fitWorkablePoor fitNo data from the vendor
Invoice Ninja features
- Recurring invoices and subscriptions
- Supported (Pro)
- Online payment acceptance
- Multiple gateways; not confirmed by the vendor in detail
- Branding and templates
- Custom branding URL on Pro; client portal branded on all plans
- Pricing model and transparency
- Flat annual fee, not per invoice
- Target company size
- Freelancers and small businesses (95.5% small business reviewers on G2)
Invoice Ninja pricing
| Plan | Price | Unit | Notes |
|---|---|---|---|
| Free | $0 | up to 5 clients | Unlimited invoicing per Invoice Ninja comparison page |
| Pro | $140 | per year ($11.67/month equivalent) | Unlimited clients, custom branding URL, self host option listed under Pro |
Third party sources disagree: some list Pro at $14/month or Enterprise tiers by seat count ($180 for 2 users to $840 for 20 users per year, FitGap). Only the $140/year Pro figure was seen on the vendor compare page. Self hosted white label license about $40/year per search summary, unconfirmed.
Prices as published by Invoice Ninja on the date above. Quotes for larger teams often differ, which is what a request on SaaSBid surfaces.
Pros and cons
What users like
- Low cost compared with per seat invoicing tools
- Self hosting gives data control and flexibility
Common complaints
- Interface and setup feel technical
- Limited review base and support depth versus larger vendors
Integrations, security and hosting
- Data residency
- Self hosting lets you choose; hosted regions not found
- Implementation
- Self serve
Worth knowing before you buy
- Pro is $140/year flat versus per seat pricing at most rivals
- Self hosting is free and the code is source available, so you pay only server and upkeep
- Free tier caps at 5 clients
- Third party listings quote conflicting Enterprise prices, so confirm at purchase
