Cloud Storage and File Sharing
ShareFile: features, pricing and who it fits
ShareFile focuses on secure file exchange with clients, with e-signature and watermarking on higher tiers. Plans need three licenses, share 3 TB of account storage, and start at $16.50 per user monthly. It suits professional services rather than general team drives.
Who ShareFile is for
Best for
- Accounting and financial firms needing HIPAA or SEC+FINRA-eligible sharing (Premium and up)
- Teams with many external clients (client users unlimited on all plans)
Look elsewhere if
- Single users: 3 license minimum on all but VDR (5)
- Teams wanting a general-purpose team drive
Fit by company size
| Category | 1-10 people | 11-50 people | 51-500 people | 500+ people |
|---|---|---|---|---|
| Cloud Storage and File Sharing | Poor fit | Strong fit | Strong fit | No data |
Strong fitWorkablePoor fitNo data from the vendor
ShareFile features
- Storage per user and limits
- 3 TB account storage, 1 TB aggregated per license; 3 TB packs addable
- Sharing and permission controls
- View-only restrictions, file drop links, dynamic watermarking (Premium)
- Real-time collaboration and editing
- Co-editing and check-in/out on Advanced; e-signature on Premium
- Security and encryption
- Encrypted storage and sharing, MFA; SIEM, DLP, UEBA on Enterprise
- Compliance certifications
- HIPAA and SEC+FINRA eligibility on Premium and up
- Version history and recovery
- File versioning on all plans
- Integrations
- Salesforce and QuickBooks (Premium)
- Pricing model and transparency
- Per user, 3 user minimum (VDR 5)
- Target company size
- SMB to mid-market
ShareFile pricing
| Plan | Price | Unit | Notes |
|---|---|---|---|
| Advanced | $16.50 / $18.15 | per user/month | two prices shown unlabeled; likely annual/monthly; 3 users min |
| Premium | $26.00 / $28.59 | per user/month | e-signature, workflows, HIPAA, SEC+FINRA |
| Enterprise | $35.00 / $42.00 | per user/month | SCIM, SIEM, DLP |
| Virtual Data Room | $69.30 / $77.00 | per user/month | 5 licenses min |
Multi-year requires sales.
Prices as published by ShareFile on the date above. Quotes for larger teams often differ, which is what a request on SaaSBid surfaces.
Worth knowing before you buy
- SCIM provisioning only on Enterprise, while SSO is on all four plans
- Billing choice is locked: annual cannot revert to monthly
- SEC+FINRA archiving has a 200 GB per user fair use limit
- Client users are unlimited on all plans
ShareFile alternatives
Egnyte$22 per user/month billed annually (Business)
BoxFrom $5 per user/month (headline)
Dropbox Business12 per user/month (Standard
TresoritContact sales (prices not shown on pricing page)
pCloud9.99 EUR per user per month (Business, 3 users minimum)
Nextcloud71.29 EUR per user per year (Standard, 100 users minimum)