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Best Cloud Storage and File Sharing in 2026: 11 Tools Compared by Company Size and Requirements

Updated October 24, 2026 · 11 tools · Facts checked against vendor pages · How we review

For most small teams, Google Drive or Microsoft OneDrive make sense when the company already lives in Google Workspace or Microsoft 365. Sync.com and Tresorit lead on zero-knowledge encryption, Dropbox Business keeps sharing simple, and Box fits regulated organizations that need unlimited storage.

This page helps buyers who want cloud storage for business but are unsure which product matches their team size, security needs and existing software. Tools are grouped by company size and requirements, so a five-person agency and a regulated firm each find a sensible shortlist. Use the requirement checklists to write a request on SaaSBid and compare the offers that vendors send back.

Top picks by situation

  • A 15-person team already on Google Workspace

    Google Drive

    Drive for desktop ships with every plan, Standard pools 2 TB per user, and the three lower plans support up to 300 users.

    From: 6.80 EUR per user/month annual (Starter)

  • A small clinic needing zero-knowledge storage

    Sync.com

    End-to-end encryption, HIPAA and PIPEDA support and a $4.50 per-user entry price on annual billing suit a privacy-focused team of three or more.

    From: $4.50 per user per month, billed annually (Teams 1TB, 3 user minimum)

  • A 2-person studio wanting simple sync

    Dropbox Business

    Standard accepts a single user and begins with a 3 TB team pool; Advanced raises that pool and brings end-to-end encryption for teams needing more.

    From: 12 per user/month (Standard

  • A regulated firm that needs unlimited storage

    Box

    Business plans and up include unlimited storage, and the Enterprise tier lists FedRAMP Moderate and HIPAA, with more than 1,500 integrations.

    From: From $5 per user/month (headline)

  • An accounting practice exchanging files with clients

    ShareFile

    Outside clients cost nothing extra on any plan, and from Premium upward the plans qualify for HIPAA and SEC plus FINRA use, with e-signature.

    From: $16.50 per user/month (Advanced)

  • A 200-person public body that must self-host

    Nextcloud

    Nextcloud runs on your own servers under an open-source license, connects to Active Directory, and its supported subscriptions begin at 100 users, which suits a public body.

    From: 71.29 EUR per user per year (Standard, 100 users minimum)

Cloud Storage and File Sharing comparison table

Cloud Storage and File Sharing compared
ToolBest forStarting priceFree planFree trialG2 rating
pCloud Small teams wanting a virtual drive and client-side encryption 9.99 EUR per user per month (Business, 3 users minimum) Yes Yes 4.3 (164 reviews)
Nextcloud Public sector and EU organizations that need on-premises control 71.29 EUR per user per year (Standard, 100 users minimum) Yes No 4.4 (147 reviews)
Box Regulated organizations needing FedRAMP Moderate or HIPAA (Enterprise tier) From $5 per user/month (headline) Yes Not stated 4.2 (5,175 reviews)
ShareFile Accounting and financial firms needing HIPAA or SEC+FINRA-eligible sharing (Premium and up) $16.50 per user/month (Advanced) No Yes 4.1 (1,466 reviews)
Sync.com Small teams that want zero-knowledge encryption at a low per-user price $4.50 per user per month, billed annually (Teams 1TB, 3 user minimum) Not stated Yes 4.0 (35 reviews)
Google Drive Teams already on Google Workspace email and Docs 6.80 EUR per user/month annual (Starter) No Not stated No rating
Zoho WorkDrive Teams already on Zoho Workplace or Zoho apps Contact sales (USD prices not retrievable) Yes Yes 4.4 (716 reviews)
Dropbox Business Small teams (Standard is available from 1 user) wanting simple sync and sharing 12 per user/month (Standard No Yes 4.4 (31,394 reviews)
Tresorit Regulated teams (HIPAA, legal, finance) that need zero-knowledge encryption Contact sales (prices not shown on pricing page) No Yes No rating
Egnyte Mid-size firms wanting governance and ransomware detection on file storage $22 per user/month billed annually (Business) No Yes 4.4 (1,162 reviews)
Microsoft OneDrive Organizations already on Microsoft 365 and Entra ID $5 per user/month (OneDrive for Business Plan 1, annual commitment Not stated Not stated 4.3 (10,100 reviews)

What is cloud storage and file sharing?

Cloud storage for business keeps company documents on remote servers, so employees can open, sync and share the same files from a laptop, phone or browser. Unlike consumer accounts, business plans add admin consoles, folder-level permissions, audit trails and pooled storage that the company controls. Teams use it to replace shared network drives and email attachments, to exchange files with clients and to keep older versions recoverable. Some products stress collaboration, others stress encryption or client portals, and each matches a different working style.

Core capabilities

  • Desktop and mobile sync

    Mirrors chosen folders to each device, or streams files on demand, so everyone works on the current version.

  • Sharing and permission control

    Sets who can view or edit a folder and issues links that can carry passwords and expiry dates.

  • Real-time collaboration

    Lets several people edit a document together with comments, instead of passing copies around.

  • Encryption and access security

    Shields files while they travel and while they rest, sometimes with zero-knowledge keys, and adds two-factor sign-in for accounts.

  • Version history and recovery

    Keeps earlier file versions and deleted items for a set period so mistakes or ransomware can be undone.

  • Admin and compliance reporting

    Gives administrators audit trails, user management and certifications such as SOC 2 or HIPAA support.

The 11 best cloud storage and file sharing, reviewed

1

pCloud

9.99 EUR per user per month (Business, 3 users minimum)

Buyers of pCloud can pick EU or US data storage, and the Swiss-registered provider sells business seats from three users at 9.99 EUR each. Researchers broke its optional encryption in 2024, so anyone storing sensitive data should ask the vendor direct questions.

  • 1-10: workable
  • 11-50: strong fit
  • 51-500: no data
  • 500+: poor fit

Best for

  • Small teams wanting a virtual drive and client-side encryption
  • Buyers who want to pick EU or US storage

Look elsewhere if

  • Companies needing SSO/SCIM (not documented)
  • Buyers who rely on the optional encryption alone (2024 ETH Zurich research)

Key features

Storage per user and limits
Pooled: 3 TB for 3 users on Business (about 1 TB per user), 6 TB on Business Pro
Desktop sync quality
Virtual drive (P:) saves local disk space; unlimited file size uploads
Sharing and permission controls
Access levels, teams, shared folders, branded share links, password and expiry on links
Real-time collaboration and editing
pDocs real-time editing and file comments
Security and encryption
Client-side encryption described on Business page; Wikipedia says zero-knowledge encryption is a paid add-on for individuals
Compliance certifications
GDPR, ISO 27001, ISO 9001 stated on business page
Version history and recovery
File version restore up to 180 days
Pricing model and transparency
Per user, 3 user minimum, monthly price pooled storage
Target company size
Small teams and SMB

What users like

  • Low per-user price with EU data center option

Common complaints

  • Optional encryption broken by academic attack, vendor reportedly did not respond (Oct 2024)

Full pCloud profileRequest an offer

2

Nextcloud

71.29 EUR per user per year (Standard, 100 users minimum)

Nextcloud is an open-source file sync and collaboration platform that organizations host themselves. Enterprise subscriptions are priced per user per year and need at least 100 users. It gives full data control but demands admin time to run.

  • 1-10: poor fit
  • 11-50: poor fit
  • 51-500: strong fit
  • 500+: strong fit

Best for

  • Public sector and EU organizations that need on-premises control
  • IT teams with 100+ users that want vendor-backed support

Look elsewhere if

  • Small teams under 100 users wanting Enterprise support (Nextcloud One applies)
  • Teams without hosting and admin capacity

Key features

Storage per user and limits
Set by your own infrastructure; external storage via S3, SFTP, SMB, NFS
Desktop sync quality
Desktop clients for Windows, macOS, Linux; mobile for Android, iOS
Sharing and permission controls
Link expiry, passwords, one-time passwords, file drop, file requests
Real-time collaboration and editing
Nextcloud Office, Collabora Online, Microsoft Office Online Server; file locking
Security and encryption
End-to-end encryption, ransomware protection, brute-force protection
Compliance certifications
Designed for GDPR and HIPAA with auditing; no certifications on page
Version history and recovery
Version history with restore and side-by-side compare
Integrations
Outlook, SharePoint, Teams, Active Directory, S3, SFTP, SMB, NFS
Pricing model and transparency
Per user per year tiered by support level; 100 user minimum
Target company size
Organizations of 100+ users, public sector

What users like

  • Open source with full data control

Common complaints

  • Requires admin effort to run; 2026 OnlyOffice partnership suspended

Full Nextcloud profileRequest an offer

3

Box

From $5 per user/month (headline)

Box positions itself as an enterprise content cloud. Storage becomes unlimited from the Business plan up, every business plan needs three users, and file limits, versions and security features rise by tier. Enterprise brings FedRAMP Moderate and HIPAA.

  • 1-10: poor fit
  • 11-50: workable
  • 51-500: strong fit
  • 500+: strong fit

Best for

  • Regulated organizations needing FedRAMP Moderate or HIPAA (Enterprise tier)
  • Teams needing unlimited storage with large file uploads

Look elsewhere if

  • Very small teams: all business plans need 3 users minimum
  • Buyers wanting public prices above entry tiers (Enterprise Plus shown only on annual toggle)

Key features

Storage per user and limits
100 GB on Business Starter; unlimited on Business and up
Sharing and permission controls
Shared-link bandwidth limit 2 TB per user per month on Business plans
Security and encryption
Advanced security (classification, threat detection) from Enterprise
Compliance certifications
FedRAMP Moderate and HIPAA on Enterprise; SOC 1/2/3 support on Business
Version history and recovery
25 (Starter), 50 (Business, Plus), 100 (Enterprise), unlimited (Enterprise Plus and Advanced) versions
Integrations
1,500+ integrations (Business)
Pricing model and transparency
Per user, 3 user minimum
Target company size
SMB to enterprise

Full Box profileRequest an offer

4

ShareFile

$16.50 per user/month (Advanced)

ShareFile focuses on secure file exchange with clients, with e-signature and watermarking on higher tiers. Plans need three licenses, share 3 TB of account storage, and start at $16.50 per user monthly. It suits professional services rather than general team drives.

  • 1-10: poor fit
  • 11-50: strong fit
  • 51-500: strong fit
  • 500+: no data

Best for

  • Accounting and financial firms needing HIPAA or SEC+FINRA-eligible sharing (Premium and up)
  • Teams with many external clients (client users unlimited on all plans)

Look elsewhere if

  • Single users: 3 license minimum on all but VDR (5)
  • Teams wanting a general-purpose team drive

Key features

Storage per user and limits
3 TB account storage, 1 TB aggregated per license; 3 TB packs addable
Sharing and permission controls
View-only restrictions, file drop links, dynamic watermarking (Premium)
Real-time collaboration and editing
Co-editing and check-in/out on Advanced; e-signature on Premium
Security and encryption
Encrypted storage and sharing, MFA; SIEM, DLP, UEBA on Enterprise
Compliance certifications
HIPAA and SEC+FINRA eligibility on Premium and up
Version history and recovery
File versioning on all plans
Integrations
Salesforce and QuickBooks (Premium)
Pricing model and transparency
Per user, 3 user minimum (VDR 5)
Target company size
SMB to mid-market

Full ShareFile profileRequest an offer

5

Sync.com

$4.50 per user per month, billed annually (Teams 1TB, 3 user minimum)

Sync.com offers zero-knowledge encrypted storage for small teams, starting at $4.50 per user monthly on annual billing with three users minimum. Version history reaches 180 or 365 days depending on plan. SSO is not documented, and co-editing relies on Microsoft 365.

  • 1-10: workable
  • 11-50: strong fit
  • 51-500: workable
  • 500+: workable

Best for

  • Small teams that want zero-knowledge encryption at a low per-user price
  • Healthcare or legal teams that need HIPAA/PIPEDA/GDPR support

Look elsewhere if

  • Teams needing SSO (not documented on the site)
  • Teams that want a native office suite for live co-editing (relies on Microsoft 365 integration)

Key features

Storage per user and limits
1 TB, 2 TB or 10 TB per user depending on plan; unlimited data transfer
Desktop sync quality
Desktop apps for Windows, macOS, Linux; Sync CloudFiles frees local disk space
Sharing and permission controls
Password-protected links with expiry; team folders with read-only/read-write; RBAC from the 2TB plan
Real-time collaboration and editing
Preview and edit via Microsoft Office 365 integration; no native co-editing suite listed
Security and encryption
End-to-end encryption and zero-knowledge authentication; enforceable 2FA from the 2TB plan
Compliance certifications
SOC 2 Type 1 (pricing page), HIPAA, GDPR, PIPEDA
Version history and recovery
180 days (1TB) or 365 days (2TB and 10TB); ransomware rollback and deleted file recovery
Integrations
Microsoft Office 365, Slack, Adobe shown on product page
Pricing model and transparency
Per user, 3 user minimum, 25% cheaper on annual billing
Target company size
Small teams up to 100 users; Enterprise tier for 100+

What users like

  • Zero-knowledge encryption at a low per-user price

Common complaints

  • No documented SSO or SCIM

Full Sync.com profileRequest an offer

6

Google Drive

6.80 EUR per user/month annual (Starter)

Google Drive is file storage inside Google Workspace, pooled across users, with 30 GB on Starter, 2 TB on Standard and 5 TB on Plus. The three lower plans stop at 300 users. DLP, S/MIME and data regions need the Enterprise plan.

  • 1-10: workable
  • 11-50: strong fit
  • 51-500: strong fit
  • 500+: workable

Best for

  • Teams already on Google Workspace email and Docs
  • Small organizations (plans up to 300 users) wanting low per-user cost

Look elsewhere if

  • Teams wanting Drive without the rest of Workspace
  • Organizations above 300 users on Starter, Standard or Plus (must move to Enterprise)

Key features

Storage per user and limits
30 GB (Starter), 2 TB (Standard), 5 TB (Plus) pooled per user
Desktop sync quality
Drive for desktop on every plan
Security and encryption
2-step verification and Advanced Protection Program on all plans; S/MIME, DLP, context-aware access on Enterprise
Compliance certifications
Enterprise data regions on Enterprise
Pricing model and transparency
Per user, annual or flexible
Target company size
Small business to enterprise

Full Google Drive profileRequest an offer

7

Zoho WorkDrive

Contact sales (USD prices not retrievable)

Pooled team storage with at least three users comes with Zoho WorkDrive, plus editing through Zoho Writer and Sheet and unlimited version history. Teams on other Zoho apps gain the most. Its product page did not show SSO or SOC 2.

  • 1-10: workable
  • 11-50: strong fit
  • 51-500: workable
  • 500+: workable

Best for

  • Teams already on Zoho Workplace or Zoho apps
  • Cost-sensitive teams wanting pooled storage

Look elsewhere if

  • Teams needing documented SSO or SOC 2 on the WorkDrive page

Key features

Storage per user and limits
Pooled team storage: 1/3/5 TB for 3-10 users, plus 100/300/500 GB per added user
Desktop sync quality
Desktop sync with offline edit, TrueSync, Genie native editing
Sharing and permission controls
Subfolder roles, external links with expiry and permissions
Real-time collaboration and editing
Zoho Writer and Sheet, check-in/check-out, comments
Version history and recovery
Unlimited version history; Business 120 days data recovery
Integrations
Zoho suite; WordPress for Writer
Pricing model and transparency
Per user, 3 user minimum, pooled storage
Target company size
SMB; Enterprise above 200 users

Full Zoho WorkDrive profileRequest an offer

8

Dropbox Business

12 per user/month (Standard

Dropbox Business pools storage across a team, with Standard open to a single user at a 3 TB start and Advanced adding 15 TB. Restore windows run 180 days on Standard and a year on Advanced. SCIM and a full audit-log plan matrix were not confirmed.

  • 1-10: strong fit
  • 11-50: strong fit
  • 51-500: workable
  • 500+: workable

Best for

  • Small teams (Standard is available from 1 user) wanting simple sync and sharing
  • Teams needing SSO and E2E encryption on a mid-priced plan (Advanced, 3 seats min)

Look elsewhere if

  • Teams needing per-user storage quotas (storage is pooled per team)
  • Buyers needing SCIM or a published audit-log plan matrix: not confirmed on public pages

Key features

Storage per user and limits
3 TB (Standard) or 15 TB (Advanced) starting team pool; Enterprise custom
Sharing and permission controls
Team folders, sharing and admin controls
Security and encryption
End-to-end encryption and advanced key management listed on Advanced
Compliance certifications
Compliance tracking listed on Advanced
Version history and recovery
180 days Standard; 1 year Advanced and Enterprise
Pricing model and transparency
Per user with 1 (Standard) or 3 (Advanced) seat minimum
Target company size
Small to enterprise

Full Dropbox Business profileRequest an offer

9

Tresorit

Contact sales (prices not shown on pricing page)

Swiss Post owns Tresorit, which encrypts client-side with zero-knowledge keys. Business offers 2 TB per user from a three-user minimum and cites ISO 27001:2022 plus HIPAA with a BAA. The vendor does not publish prices.

  • 1-10: poor fit
  • 11-50: workable
  • 51-500: strong fit
  • 500+: strong fit

Best for

  • Regulated teams (HIPAA, legal, finance) that need zero-knowledge encryption
  • IT teams needing Okta or Azure AD provisioning at higher tiers

Look elsewhere if

  • Price-sensitive teams (prices not public)
  • Teams needing a built-in office suite

Key features

Storage per user and limits
2 TB per user on Business (from 6 TB for 3 users); 4 TB Professional
Sharing and permission controls
Encrypted links and data rooms (Engage product)
Security and encryption
Client-side end-to-end encryption, zero-knowledge, RSA-4096 key sharing
Compliance certifications
ISO 27001:2022 (TUV Rheinland audited), HIPAA with BAA; GDPR and CCPA supported
Version history and recovery
Unlimited on Enterprise per comparison table; other tiers unclear
Pricing model and transparency
Per user, 3 user minimum on Business, hidden prices
Target company size
SMB to enterprise (Enterprise reportedly from 30 users)

What users like

  • Strong zero-knowledge encryption model

Common complaints

  • Prices hidden on public page

Full Tresorit profileRequest an offer

10

Egnyte

$22 per user/month billed annually (Business)

Egnyte is a business content platform built around governance, sold in four tiers from $22 per user monthly billed annually. Business adds Microsoft 365 co-editing, while customer-managed encryption keys require Ultimate. It is expensive for very small teams.

  • 1-10: poor fit
  • 11-50: poor fit
  • 51-500: strong fit
  • 500+: no data

Best for

  • Mid-size firms wanting governance and ransomware detection on file storage

Look elsewhere if

  • Very small teams on a tight budget: entry price is $22 per user/month

Key features

Sharing and permission controls
Discretionary permissions (Business)
Real-time collaboration and editing
Microsoft 365 co-editing and Google Workspace integration (Business)
Security and encryption
Customer-managed encryption keys only on Ultimate
Compliance certifications
Document and sensitive data classification on Ultimate
Pricing model and transparency
Per user, annual

Full Egnyte profileRequest an offer

11

Microsoft OneDrive

$5 per user/month (OneDrive for Business Plan 1, annual commitment

Microsoft OneDrive is the file storage that comes with Microsoft 365, also sold on its own. It suits organizations already using Microsoft 365 and Entra ID. A third-party listing places the entry plan near $5 per user monthly with an annual commitment.

  • 1-10: no data
  • 11-50: no data
  • 51-500: no data
  • 500+: no data

Best for

  • Organizations already on Microsoft 365 and Entra ID

Look elsewhere if

  • Teams outside the Microsoft ecosystem

Full Microsoft OneDrive profileRequest an offer

How to choose cloud storage and file sharing

Storage per user and limits

This covers how much space you get and whether it is pooled or fixed per person. Strong plans pool storage across the team and avoid tight file size caps. Weak ones hold each user to a small quota or reach unlimited only on a premium tier.

Desktop sync quality

Sync quality decides whether people trust the folder on their laptop. Strong clients offer selective sync or on-demand files, handle large uploads and run on Windows, macOS and Linux. Weak ones slow down on big folders or lack a stable client.

Sharing and permission controls

This is about who can open what, and for how long. Strong tools offer folder roles, password-protected links, expiry dates and view-only modes. Weak ones give only open links without limits.

Real-time collaboration and editing

Collaboration means editing together with comments and without conflicting copies. Strong products include a native editor or tight Microsoft 365 and Google integration. Weak ones leave people downloading, editing and re-uploading.

Security and encryption

Security means protection for files in transit and at rest, two-factor sign-in and, for sensitive material, end-to-end or zero-knowledge designs. Strong tools apply these by default with enforceable policy. Weak ones sell encryption as an extra or enforce two-factor only on upper plans.

Compliance certifications

Compliance covers certifications and legal paperwork: SOC 2, ISO 27001, a HIPAA BAA and GDPR terms. Strong vendors publish these and say which plan includes them. Weak ones claim support but cannot show documents.

Version history and recovery

This measures how far back you can restore a file or recover a deleted one. Strong tools keep versions for months or a year and include ransomware rollback. Weak ones keep only a short window or limit version counts.

Integrations

Integrations link storage to office suites, chat, e-signature and business apps. Strong products have a large marketplace and solid identity provider support. Weak ones leave gaps that people fill with manual exports.

Pricing model and transparency

Cloud storage is billed per user, often with a three-seat minimum, pooled team storage or a quote. Transparent vendors publish what each tier includes. Opaque ones hide prices behind sales calls or lock key controls into upper tiers.

Target company size

Some products are built for solo professionals and small teams, others for enterprise IT. The right size gives you the controls you need without a sales process you do not. Mismatches mean either missing admin tooling or paying for features that go unused.

The SaaSBid view

Which cloud storage and file sharing tool fits your company size

Fit of each tool by company size
Tool1-10 people11-50 people51-500 people500+ people
pCloudWorkableStrong fitNo dataPoor fit
NextcloudPoor fitPoor fitStrong fitStrong fit
BoxPoor fitWorkableStrong fitStrong fit
ShareFilePoor fitStrong fitStrong fitNo data
Sync.comWorkableStrong fitWorkableWorkable
Google DriveWorkableStrong fitStrong fitWorkable
Zoho WorkDriveWorkableStrong fitWorkableWorkable
Dropbox BusinessStrong fitStrong fitWorkableWorkable
TresoritPoor fitWorkableStrong fitStrong fit
EgnytePoor fitPoor fitStrong fitNo data
Microsoft OneDriveNo dataNo dataNo dataNo data

Strong fitWorkablePoor fitNo data from the vendor

Ratings follow stated seat minimums, user caps, target audience and the controls named on each vendor's pages, such as SSO or customer-managed keys. OneDrive has almost no detail in the source material, so it is left unrated.

  • 1-10 people

    Simple sync and clear sharing matter most. Dropbox Business Standard starts at one user, while Sync.com, pCloud and Zoho WorkDrive need three seats. Google Drive works if the team already uses Workspace.

  • 11-50 people

    Permission control and reliable sync become central. Google Drive, Sync.com, pCloud, Dropbox Business and Zoho WorkDrive all fit. Accounting or legal teams that share with clients should compare ShareFile.

  • 51-500 people

    Admin controls and compliance matter. Box, Egnyte, ShareFile, Tresorit and Google Drive are aimed at this range. Nextcloud suits teams with an IT department prepared to host it.

  • 500+ people

    Look for SSO, audit logs and data residency. Box, Nextcloud and Tresorit list enterprise capabilities. Google Drive's Enterprise plan adds DLP and data regions. Confirm SCIM and retention policies in writing.

Feature coverage at a glance

Documented features by tool
ToolStorage per user and limitsDesktop sync qualitySharing and permission controlsReal-time collaboration and editingSecurity and encryptionCompliance certificationsVersion history and recoveryIntegrationsShare
pCloudDocumented: Pooled: 3 TB for 3 users on Business (about 1 TB per user), 6 TB on Business ProDocumented: Virtual drive (P:) saves local disk space; unlimited file size uploadsDocumented: Access levels, teams, shared folders, branded share links, password and expiry on linksDocumented: pDocs real-time editing and file commentsDocumented: Client-side encryption described on Business page; Wikipedia says zero-knowledge encryption is a paid add-on for individualsDocumented: GDPR, ISO 27001, ISO 9001 stated on business pageDocumented: File version restore up to 180 daysNot documented88%
NextcloudDocumented: Set by your own infrastructure; external storage via S3, SFTP, SMB, NFSDocumented: Desktop clients for Windows, macOS, Linux; mobile for Android, iOSDocumented: Link expiry, passwords, one-time passwords, file drop, file requestsDocumented: Nextcloud Office, Collabora Online, Microsoft Office Online Server; file lockingDocumented: End-to-end encryption, ransomware protection, brute-force protectionDocumented: Designed for GDPR and HIPAA with auditing; no certifications on pageDocumented: Version history with restore and side-by-side compareDocumented: Outlook, SharePoint, Teams, Active Directory, S3, SFTP, SMB, NFS100%
BoxDocumented: 100 GB on Business Starter; unlimited on Business and upNot documentedDocumented: Shared-link bandwidth limit 2 TB per user per month on Business plansNot documentedDocumented: Advanced security (classification, threat detection) from EnterpriseDocumented: FedRAMP Moderate and HIPAA on Enterprise; SOC 1/2/3 support on BusinessDocumented: 25 (Starter), 50 (Business, Plus), 100 (Enterprise), unlimited (Enterprise Plus and Advanced) versionsDocumented: 1,500+ integrations (Business)75%
ShareFileDocumented: 3 TB account storage, 1 TB aggregated per license; 3 TB packs addableNot documentedDocumented: View-only restrictions, file drop links, dynamic watermarking (Premium)Documented: Co-editing and check-in/out on Advanced; e-signature on PremiumDocumented: Encrypted storage and sharing, MFA; SIEM, DLP, UEBA on EnterpriseDocumented: HIPAA and SEC+FINRA eligibility on Premium and upDocumented: File versioning on all plansDocumented: Salesforce and QuickBooks (Premium)88%
Sync.comDocumented: 1 TB, 2 TB or 10 TB per user depending on plan; unlimited data transferDocumented: Desktop apps for Windows, macOS, Linux; Sync CloudFiles frees local disk spaceDocumented: Password-protected links with expiry; team folders with read-only/read-write; RBAC from the 2TB planDocumented: Preview and edit via Microsoft Office 365 integration; no native co-editing suite listedDocumented: End-to-end encryption and zero-knowledge authentication; enforceable 2FA from the 2TB planDocumented: SOC 2 Type 1 (pricing page), HIPAA, GDPR, PIPEDADocumented: 180 days (1TB) or 365 days (2TB and 10TB); ransomware rollback and deleted file recoveryDocumented: Microsoft Office 365, Slack, Adobe shown on product page100%
Google DriveDocumented: 30 GB (Starter), 2 TB (Standard), 5 TB (Plus) pooled per userDocumented: Drive for desktop on every planNot documentedNot documentedDocumented: 2-step verification and Advanced Protection Program on all plans; S/MIME, DLP, context-aware access on EnterpriseDocumented: Enterprise data regions on EnterpriseNot documentedNot documented50%
Zoho WorkDriveDocumented: Pooled team storage: 1/3/5 TB for 3-10 users, plus 100/300/500 GB per added userDocumented: Desktop sync with offline edit, TrueSync, Genie native editingDocumented: Subfolder roles, external links with expiry and permissionsDocumented: Zoho Writer and Sheet, check-in/check-out, commentsNot documentedNot documentedDocumented: Unlimited version history; Business 120 days data recoveryDocumented: Zoho suite; WordPress for Writer75%
Dropbox BusinessDocumented: 3 TB (Standard) or 15 TB (Advanced) starting team pool; Enterprise customNot documentedDocumented: Team folders, sharing and admin controlsNot documentedDocumented: End-to-end encryption and advanced key management listed on AdvancedDocumented: Compliance tracking listed on AdvancedDocumented: 180 days Standard; 1 year Advanced and EnterpriseNot documented63%
TresoritDocumented: 2 TB per user on Business (from 6 TB for 3 users); 4 TB ProfessionalNot documentedDocumented: Encrypted links and data rooms (Engage product)Not documentedDocumented: Client-side end-to-end encryption, zero-knowledge, RSA-4096 key sharingDocumented: ISO 27001:2022 (TUV Rheinland audited), HIPAA with BAA; GDPR and CCPA supportedDocumented: Unlimited on Enterprise per comparison table; other tiers unclearNot documented63%
EgnyteNot documentedNot documentedDocumented: Discretionary permissions (Business)Documented: Microsoft 365 co-editing and Google Workspace integration (Business)Documented: Customer-managed encryption keys only on UltimateDocumented: Document and sensitive data classification on UltimateNot documentedNot documented50%
Microsoft OneDriveNot documentedNot documentedNot documentedNot documentedNot documentedNot documentedNot documentedNot documented0%

A check means the vendor documents the capability publicly (hover for the detail). A dash means we found no public documentation, which is a question to put in your request, not proof the feature is missing.

Cloud Storage and File Sharing requirements checklist

Use this list to write down what your team actually needs. Sorting requirements into must-have, should-have and nice-to-have is what lets vendors quote accurately instead of pitching their biggest plan.

Must have

  • Desktop sync for Windows and macOS with selective foldersDaily usability depends on reliable sync, and disk-saving options differ by product.
  • Folder-level permissions and expiring, password-protected linksWithout them, sensitive files leak through careless sharing.
  • At least 180 days of version history and deleted-file recoveryRetention periods vary by plan and affect ransomware recovery.
  • Two-factor authentication enforced for all usersSome vendors only enforce it on higher plans.
  • Admin console with user management and activity logsAudit depth changes with the tier.

Should have

  • Co-editing of Word, Excel and Google files with commentsNative editing avoids duplicate copies.
  • Single sign-on with our identity providerSSO is frequently documented only for higher tiers.
  • Data stored in the EU or a chosen regionData residency affects GDPR obligations.
  • Integrations with Slack, e-signature and our CRMThey decide how much manual file handling remains.

Nice to have

  • Zero-knowledge or customer-managed encryption keysIt matters for client data, though it limits server-side features.
  • Client portals and data roomsUseful for firms that exchange files with outsiders.
  • Ransomware detection and rollbackExtra protection against data loss.

Turn this checklist into a request

Questions vendors will ask you

Have answers ready for these, and your first conversation with a vendor starts at pricing instead of discovery.

  1. How many users do you have, and do some only need to view files?Seat minimums and licence types change the price.
  2. How much data do you store today, and how fast does it grow?Pooled and per-user quotas lead to very different totals.
  3. Which compliance regimes apply, such as HIPAA, GDPR or SOC 2?Certifications and BAAs are tied to specific plans.
  4. Do you share files with clients or outside partners?External users can be free on some products and billed on others.
  5. Which office suite and identity provider do you run?Microsoft 365 or Google Workspace shapes the best fit.
  6. Do you want to host the system yourself or use a managed cloud?Self-hosted options such as Nextcloud change cost and staffing.

Example request

What a strong cloud storage and file sharing request looks like
We are a 35-person accounting firm with about 4 TB of client documents on an aging office file server. We want business cloud storage with desktop sync on Windows and Mac, folder permissions by client team, and password-protected links with expiry for sending files to clients. We need version history of at least six months, enforced two-factor sign-in, and logs showing who opened which folder. Storage should sit in the EU. We use Microsoft 365 and want co-editing of Word and Excel files. We plan to migrate within two months and expect a budget in the low four figures per year.

Write your own request

Cloud Storage and File Sharing FAQ

What is cloud storage for business?

It is an online file system for company documents that syncs across laptops and phones and lets teams share folders under admin control. Business plans add permissions, logs and recovery that consumer accounts lack.

What is the best cloud storage for small business?

Google Drive and OneDrive suit teams on Workspace or Microsoft 365, Dropbox Business is simple for small groups, and Sync.com or Tresorit suit privacy-focused teams. The right pick depends on your office suite and how sensitive your data is.

Is cloud storage secure enough for client data?

It can be, provided the plan enforces two-factor sign-in, offers folder permissions and comes with clear compliance papers. Sync.com and Tresorit keep encryption keys with the customer, though that can limit server-side features.

What is the difference between cloud storage and cloud backup?

Storage keeps your working files synced and shareable, while backup copies data to a separate location for restoration. Version history and ransomware rollback overlap with backup but do not replace a full backup plan.

Can cloud storage meet HIPAA or SOC 2 requirements?

Several vendors state HIPAA support, often through a signed BAA on specific plans, and some publish SOC 2 reports. Ask which plan carries the agreement and request the documents before you commit.

What should I include in a cloud storage request for offers?

State user count, current data volume, compliance needs, office suite, identity provider, external sharing habits and your timeline. Vendors can then quote the correct tier and tell you if seat minimums apply.

The bottom line

Begin with your office suite and compliance needs, because they remove half the field. Then check seat minimums, retention periods and whether SSO and audit logs are on the plan you can afford. A precise request on SaaSBid lets vendors quote the right tier and migration help, so the offers are easy to compare and light on surprises.

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