Appointment Scheduling Software
Calendly: features, pricing and who it fits
Calendly leads the meeting scheduler market with a restricted free plan and per-seat Standard, Teams and Enterprise tiers. It fits sales and customer-facing teams. SSO is either a Teams add-on or part of Enterprise, which carries a 50-seat minimum and begins at $15,000 yearly.
Who Calendly is for
Best for
- Sales and customer-facing teams needing round-robin and routing
- Individuals who need a free one-event-type booking page
Look elsewhere if
- Buyers who need EU data residency (US data centers per help center)
- Teams needing SSO without paying Teams add-on or Enterprise
Fit by company size
| Category | 1-10 people | 11-50 people | 51-500 people | 500+ people |
|---|---|---|---|---|
| Appointment Scheduling Software | Strong fit | Strong fit | Strong fit | Workable |
Strong fitWorkablePoor fitNo data from the vendor
Calendly features
- Pricing model
- Per seat; free, Standard, Teams, Enterprise
- Target company size
- Individuals to enterprise; Enterprise minimum 50 seats
- Calendar sync
- Free plan 1 calendar connection; paid 6
- Team and round-robin scheduling
- Team scheduling positioned on Teams plan (details not confirmed by the vendor)
- Branding and website embedding
- Browser extension on Free
- CRM and video integrations
- G2 summaries cite Google Calendar and Slack integrations
Calendly pricing
| Plan | Price | Unit | Notes |
|---|---|---|---|
| Free | $0 | 1 event type, 1 calendar connection, one-on-one only | |
| Standard | $10 | seat per month (monthly billing) | 17% off yearly; 6 calendar connections; 24/7 email and chat |
| Teams | $16 | seat per month (monthly billing) | 20% off yearly; SSO optional add-on |
| Enterprise | Starts at $15k per year | minimum 50 seats | SSO and SAML included; audit log; domain control; USD only |
Dollar amount for annual billing not shown, only percent savings.
Prices as published by Calendly on the date above. Quotes for larger teams often differ, which is what a request on SaaSBid surfaces.
Pros and cons
What users like
- Clean interface
- Automatic time zone detection
- Ease of use rated 9.4 of 10 on G2
Common complaints
- Free plan very limited
- SSO and SCIM are paid extras below Enterprise
Integrations, security and hosting
- Data residency
- US data centers (Google Cloud, AWS); no EU option found
Worth knowing before you buy
- Enterprise starts at $15k per year with 50-seat minimum
- SSO is optional add-on on Teams, included in Enterprise; SCIM is an add-on; audit log is Enterprise only
- User data stored in US data centers (Google Cloud, AWS); no EU residency option found
- DPA with SCCs and UK addendum is referenced in help center
- Calendly itself does not appear to publish its own SOC 2 or ISO 27001; hosting providers hold them
