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Best Time Tracking Software in 2026: 12 Tools Compared by Company Size and Requirements

Updated October 24, 2026 · 12 tools · Facts checked against vendor pages · How we review

Teams that want a free start usually look at Clockify or Toggl Track, which both offer simple timers. Harvest is the pick for agencies that bill by the hour, When I Work serves hourly shift crews, and Replicon covers large organizations with strict timekeeping rules.

This page is for buyers comparing time tracking software who first need to separate client billing from employee attendance, since those jobs lead to different products. The tools are grouped by company size and requirements, so a freelancer, a 40-person agency and a shift-based workforce each find a sensible shortlist. Turn the requirement lists into a request on SaaSBid and compare the offers vendors send back.

Top picks by situation

  • A 15-person team starting on a free plan

    Clockify

    A free plan exists, Basic is $3.99 per seat monthly with annual billing, and kiosk clock-in with break tracking is part of the product.

    From: $3.99 per seat/month billed annually (Basic)

  • A consultancy invoicing clients by the hour

    Harvest

    Invoicing and expense tracking come with every plan including Free, so time entries become invoices without re-keying.

    From: $9/seat/month billed annually (Teams)

  • A remote team paying contractors abroad

    Hubstaff

    Gusto, Deel, Wise and PayPal connect for paying contractors across borders, and screenshots, budgets and invoicing live in the same per-seat tool.

    From: $4.99/seat/mo (Starter, per G2 listing

  • A restaurant group with hourly shifts

    When I Work

    One app handles shift planning and the time clock, geofenced or GPS punches keep locations honest, and Essentials starts at $2.50 per user.

    From: $2.50 per user per month (Essentials)

  • A field crew on QuickBooks Online

    QuickBooks Time

    GPS clock-in and scheduling sync to QuickBooks Online and 50 or more payroll and accounting apps, at a $20 base fee plus $10 per user.

    From: $20/mo base + $10/user/mo (Time Premium

  • A government contractor with audit rules

    Replicon (Deltek Replicon)

    Preconfigured labor rules cover 145 or more jurisdictions, and DCAA and FAR style timekeeping is supported, with quote-only pricing.

    From: Contact sales

Time Tracking Software comparison table

Time Tracking Software compared
ToolBest forStarting priceFree planFree trialG2 rating
Clockify Budget-conscious teams that want unlimited free tracking $3.99 per seat/month billed annually (Basic) Yes Yes 4.5 (201 reviews)
TimeCamp Small teams that want a free plan with unlimited users and projects $0 (Free) Yes Yes 4.7 (352 reviews)
DeskTime Small and hybrid teams wanting automatic time and app tracking cheaply EUR 5.50/user/month (Pro, EUR only) No Yes 4.5 (401 reviews)
Hubstaff Remote and distributed teams that pay contractors across countries (Gusto, Deel, Wise, PayPal listed) $4.99/seat/mo (Starter, per G2 listing No Yes 4.4 (2,288 reviews)
actiTIME Small teams (1-3 users free) and SMBs wanting simple timesheets and approvals Free for 1-3 users Yes Yes 4.6 (50 reviews)
Time Doctor Remote or hybrid teams and BPO/outsourcing firms that want activity and productivity visibility $6.67/user/month billed annually (Basic) No Yes 4.4 (490 reviews)
QuickBooks Time Existing QuickBooks Online users syncing hours to payroll and accounting $20/mo base + $10/user/mo (Time Premium No Yes 4.5 (1,448 reviews)
When I Work Hourly, shift-based teams (retail, restaurants, service) that need scheduling plus a time clock $2.50 per user per month (Essentials) No Yes 4.4 (341 reviews)
Replicon (Deltek Replicon) Large or regulated organizations (government contractors) needing DCAA, FAR style timekeeping Contact sales No No 4.3 (785 reviews)
Toggl Track Small teams and freelancers that want quick timers and clean reports $9 per user/month billed annually (Starter) Yes Yes 4.6 (1,589 reviews)
Harvest Agencies and consultancies that bill clients by the hour from tracked time $9/seat/month billed annually (Teams) Yes Yes 4.3 (881 reviews)
Everhour Small agencies and project teams that track time inside Asana, Trello, Jira or similar tools $8.50 per seat per month, billed yearly Yes Yes 4.7 (178 reviews)

What is time tracking software?

Time tracking software records how many hours people spend on work, either with a start-and-stop timer, manual entries or automatic capture from the computer. Agencies and consultancies use it to bill clients and check whether a project is profitable. Employers with hourly staff use it for attendance, breaks and overtime, and then pass hours to payroll. Managers get timesheets, approvals and reports instead of chasing spreadsheets. The right time tracking software depends heavily on which of these jobs matters most, because few products do all of them well.

Core capabilities

  • Timers and timesheets

    Lets people start a timer or enter hours manually and submit weekly timesheets for approval.

  • Billable rates and invoicing

    Attaches hourly rates to clients, projects or people so tracked hours turn into invoices.

  • Project budgets and reports

    Compares planned hours or cost with actuals so managers see overruns early.

  • Attendance and shift tools

    Covers clock-in and out, breaks, overtime warnings, time off and kiosk or GPS punches for hourly employees.

  • Payroll and accounting integrations

    Sends approved hours to payroll and bookkeeping tools without retyping.

  • Mobile and offline apps

    Gives field and remote workers a phone app for tracking away from a desk.

The 12 best time tracking software, reviewed

1

Clockify

$3.99 per seat/month billed annually (Basic)

Seats at Clockify start at $3.99 monthly on annual billing, and a free plan covers timers, timesheets and invoicing. Kiosk clock-in is available, and Enterprise at $11.99 brings SSO, SCIM and audit logs. Free reports reach back only one month.

  • 1-10: strong fit
  • 11-50: strong fit
  • 51-500: strong fit
  • 500+: strong fit

Best for

  • Budget-conscious teams that want unlimited free tracking
  • Teams needing kiosk clock-in with break tracking
  • Companies wanting SSO, SCIM and audit logs at a low per-seat price (Enterprise $11.99)

Look elsewhere if

  • Teams that need deep report history on the free plan (one-month range)
  • Buyers wanting polished UX; some reviewers find the interface cluttered

Key features

Timers and timesheets
Timer, manual entry, weekly timesheets, calendar, timesheet approval, auto-tracker for apps and sites
Billable rates and invoicing
Invoicing from tracked time; billable rates
Project budgets and reporting
Project reports with rates and assignments; budget features not confirmed by the vendor
Payroll and accounting integrations
QuickBooks listed; payroll integrations not confirmed by the vendor
Attendance and compliance
Kiosk clock-in via PIN or QR, break tracking, attendance reports, time-off policies; overtime not confirmed by the vendor
Mobile app and offline use
Desktop, mobile and browser apps; offline use not confirmed by the vendor
Pricing model
Per seat; free plan; five paid tiers plus bundle
Target company size
Freelancers to enterprise; Enterprise tier for larger orgs

What users like

  • Cheap with a generous free plan
  • Straightforward core tracking

Common complaints

  • Interface can feel cluttered
  • Admin limits and reporting efficiency
  • Free report range is only one month

Full Clockify profileRequest an offer

2

TimeCamp

$0 (Free)

No user limit applies on TimeCamp's free plan, and paid tiers begin at $3.99 per user monthly with annual billing. Billable rates and budgets arrive at Premium, SSO at Ultimate. A self-hosted or private-cloud setup is possible for 50 or more users on annual Ultimate.

  • 1-10: strong fit
  • 11-50: strong fit
  • 51-500: strong fit
  • 500+: workable

Best for

  • Small teams that want a free plan with unlimited users and projects
  • Agencies needing billable rates and budgets at a low per-user price
  • Companies wanting self-hosting or private cloud (50+ users on annual Ultimate)

Look elsewhere if

  • Teams that need SSO on a cheap tier (SSO starts at Ultimate)
  • Buyers who need audit logs without an Enterprise contract

Key features

Timers and timesheets
Timer and timesheets on all plans; timesheet approvals from Ultimate
Billable rates and invoicing
Invoicing from Starter; billable time and rates from Premium
Project budgets and reporting
Budgets from Premium
Payroll and accounting integrations
One integration on Premium, unlimited on Ultimate (specific payroll apps not confirmed by the vendor)
Attendance and compliance
Attendance, time-off and overtime from Starter
Pricing model
Per user, free forever plan, monthly or annual
Target company size
Freelancers to mid-size; discounts above 50 seats; on-prem for 50+ users

What users like

  • Useful free plan
  • Clean interface
  • Flexible timesheets

Common complaints

  • Detailed complaints not retrieved

Full TimeCamp profileRequest an offer

3

DeskTime

EUR 5.50/user/month (Pro, EUR only)

Automatic capture of work and apps is the core of DeskTime, which also scores productivity. Pro is EUR 5.50 per user monthly, shift scheduling and absence tracking need Premium, and there is no free plan. EU hosting in Germany or Ireland is offered.

  • 1-10: workable
  • 11-50: strong fit
  • 51-500: strong fit
  • 500+: no data

Best for

  • Small and hybrid teams wanting automatic time and app tracking cheaply
  • EU companies that want data hosted in Germany/Ireland

Look elsewhere if

  • Teams needing SSO (not documented)
  • Buyers wanting a free plan (none)
  • Teams needing deep project billing and invoicing

Key features

Timers and timesheets
Automatic tracking plus project timers; offline time approval on Premium
Project budgets and reporting
Custom reports; unlimited projects only on Enterprise
Payroll and accounting integrations
Zapier, Jira, Asana, calendars; API on Premium
Attendance and compliance
Absence tracking and shift scheduling on Premium
Pricing model
Per user per month, no free plan
Target company size
Startups and small to mid teams; Enterprise for 200+ users

What users like

  • Automatic tracking and easy to use
  • Responsive support, easy setup

Common complaints

  • Some reviewers want a more streamlined setup

Full DeskTime profileRequest an offer

4

Hubstaff

$4.99/seat/mo (Starter, per G2 listing

Remote teams use Hubstaff for screenshots, GPS, budgets, invoicing and contractor payments in several countries. A 14-day trial replaces a free plan, and a G2 listing puts Starter at $4.99 per seat. Only the Project Viewer role avoids a paid seat.

  • 1-10: no data
  • 11-50: strong fit
  • 51-500: workable
  • 500+: no data

Best for

  • Remote and distributed teams that pay contractors across countries (Gusto, Deel, Wise, PayPal listed)
  • Teams needing activity monitoring plus budgets and invoicing

Look elsewhere if

  • Buyers wanting a free plan (none offered)
  • Teams where many staff only view reports and would be charged per seat anyway unless set as free Project Viewers
  • Buyers needing SSO on a published plan (not confirmed)

Key features

Timers and timesheets
Timer with screenshots and activity levels (plan mapping not confirmed by the vendor)
Billable rates and invoicing
Invoicing and billing feature listed; plan not confirmed by the vendor
Project budgets and reporting
Project cost budgeting listed; plan not confirmed by the vendor
Payroll and accounting integrations
Global payments; integrations with Gusto, Deel, Wise, PayPal
Pricing model
Per seat; every seat billed including non-tracking members; free Project Viewer role

What users like

  • Easy time and productivity tracking
  • User-friendly interface
  • Quick setup

Common complaints

  • Time tracking inaccuracies
  • Limited features with costly add-ons
  • Weak reporting options

Full Hubstaff profileRequest an offer

5

actiTIME

Free for 1-3 users

Timesheets with approvals are what actiTIME does best, offered in the cloud or on your own server. It costs nothing for 1 to 3 users, then $6 per user monthly (billed yearly) up to 40 users. QuickBooks and Zapier connect, though SSO and SCIM are undocumented.

  • 1-10: strong fit
  • 11-50: strong fit
  • 51-500: strong fit
  • 500+: poor fit

Best for

  • Small teams (1-3 users free) and SMBs wanting simple timesheets and approvals
  • Organizations that need a self-hosted option with direct database access

Look elsewhere if

  • Teams wanting automatic activity monitoring
  • Buyers needing documented SSO or SCIM

Key features

Timers and timesheets
Timesheets with approvals; Chrome extension and mobile app
Payroll and accounting integrations
QuickBooks, actiPLANS, Zapier, API
Attendance and compliance
actiPLANS integration for leave and scheduling
Mobile app and offline use
Free mobile app included
Pricing model
Per active user, tiered by user count; free for 1-3
Target company size
Small to mid-size teams (up to 200 users on tiers, fixed price above)

What users like

  • Easy timesheet completion

Common complaints

  • Resource and leave management scored lower (7.4) in G2 summary

Full actiTIME profileRequest an offer

6

Time Doctor

$6.67/user/month billed annually (Basic)

Time Doctor monitors work with screenshots, activity levels and attendance reports, and it targets remote teams and outsourcing firms. Basic costs $6.67 per user monthly on annual billing, with no free plan. A native payroll integration costs $200 per month per integration on lower tiers.

  • 1-10: poor fit
  • 11-50: strong fit
  • 51-500: strong fit
  • 500+: workable

Best for

  • Remote or hybrid teams and BPO/outsourcing firms that want activity and productivity visibility
  • Companies that need payroll-ready hours with attendance and break tracking

Look elsewhere if

  • Teams that object to screenshot-style monitoring
  • Buyers who need SSO on a low tier without paying a flat add-on fee
  • Small teams wanting a free plan (none offered)

Key features

Timers and timesheets
Automatic and manual tracking, online/offline; time approvals on Standard and up
Billable rates and invoicing
Payroll feature on Standard and up; native payroll integration is a $200/month add-on per integration; client login access on Premium
Project budgets and reporting
Projects and tasks on all plans; timeline and activity reports; client access on Premium (budget alerts not confirmed by the vendor)
Payroll and accounting integrations
60+ integrations on Standard and up; HRIS and payroll native integrations $200/integration/month on lower tiers
Attendance and compliance
Schedules, attendance, leave and break tracking on Standard and up
Pricing model
Per user per month, annual saves two months, no free plan
Target company size
SMB to enterprise; dedicated account manager listed for 50+ users

What users like

  • Solid time tracking and productivity reporting
  • Useful for task management on remote teams

Common complaints

  • App glitches and unexpected shutdowns
  • Idle-time tracking inconsistencies
  • Billing confusion

Full Time Doctor profileRequest an offer

7

QuickBooks Time

$20/mo base + $10/user/mo (Time Premium

Note: Formerly TSheets; sold by Intuit. Apps and plans now branded QuickBooks Workforce alongside QuickBooks Time; requires a QuickBooks Online account.

Businesses without QuickBooks Online cannot buy this Intuit clock-in and scheduling tool. Premium lists at a $20 base fee each month plus $10 per user, with monthly billing only. It offers GPS punches, overtime alerts and a kiosk mode, while reviewers mention PTO miscalculations.

  • 1-10: workable
  • 11-50: strong fit
  • 51-500: no data
  • 500+: no data

Best for

  • Existing QuickBooks Online users syncing hours to payroll and accounting
  • Field crews needing GPS clock-in and scheduling
  • Small businesses wanting phone and chat support included

Look elsewhere if

  • Companies not on QuickBooks Online (account required)
  • Teams wanting annual billing or a free plan
  • Buyers who need published SSO

Key features

Timers and timesheets
Clock in/out, multiple timesheets with approval; signatures on Elite
Project budgets and reporting
Elite only: estimates vs actuals and project activity feed
Payroll and accounting integrations
50+ accounting and payroll apps plus QuickBooks Online, Payroll and Desktop
Attendance and compliance
Overtime alerts, time off tracking, time kiosk (device sold separately)
Mobile app and offline use
QuickBooks Workforce app on iOS and Android; offline use not stated
Pricing model
Monthly base fee plus per-user fee, monthly billing only
Target company size
Small businesses on QuickBooks

What users like

  • Easy to use
  • Reliable mobile time tracking
  • Strong support

Common complaints

  • Scheduling requires picking employees one by one
  • Contractors sync as users when 1099 payments are tracked
  • PTO calculation and clock-in/out issues reported

Full QuickBooks Time profileRequest an offer

8

When I Work

$2.50 per user per month (Essentials)

Hourly teams in retail, restaurants and service businesses use When I Work to schedule shifts and run a time clock together. Essentials is $2.50 per user monthly, and SSO needs Premium. Agencies needing billable rates and invoices should look elsewhere.

  • 1-10: workable
  • 11-50: strong fit
  • 51-500: no data
  • 500+: workable

Best for

  • Hourly, shift-based teams (retail, restaurants, service) that need scheduling plus a time clock
  • Small multi-location businesses wanting GPS or geofenced clock-in

Look elsewhere if

  • Project or agency teams needing billable rates and invoicing
  • Companies needing SSO on a low tier (Premium only)

Key features

Timers and timesheets
Time clock with breaks and time off tracking
Payroll and accounting integrations
Payroll and POS integrations on all plans (names not confirmed by the vendor)
Attendance and compliance
Attendance, breaks, GPS/geofencing clock-in
Mobile app and offline use
G2 summary rates mobile support about 9.0; offline use not confirmed by the vendor
Pricing model
Per user per month, tiered
Target company size
Small hourly businesses; Enterprise tier exists

What users like

  • Shift scheduling and time tracking score highest
  • Mobile app well rated

Common complaints

  • Process automation and leave management score lower

Full When I Work profileRequest an offer

9

Note: replicon.com/pricing redirects to deltek.com/products/replicon; marketed as Deltek Replicon

Deltek now sells Replicon, an enterprise timesheet system built for labor compliance and priced only by quote. Rules cover 145 or more jurisdictions, DCAA and FAR-style timekeeping is supported, and AI timesheets draw hours from more than 100 work apps.

  • 1-10: poor fit
  • 11-50: poor fit
  • 51-500: strong fit
  • 500+: strong fit

Best for

  • Large or regulated organizations (government contractors) needing DCAA, FAR style timekeeping
  • Global workforces needing preconfigured labor rules

Look elsewhere if

  • Small teams wanting published prices
  • Freelancers needing a free tier

Key features

Timers and timesheets
AI-based timesheets capturing time from 100+ work apps
Project budgets and reporting
Estimated versus actual cost comparison
Payroll and accounting integrations
ERP, CRM, payroll, PM systems; FAQ names SAP, ADP, Jira, Vantagepoint, Costpoint
Attendance and compliance
Preconfigured labor rules for 145+ jurisdictions in 75+ countries; DCAA, FAR support
Mobile app and offline use
Mobile, web and CloudClock for frontline
Pricing model
Quote only
Target company size
Mid-size to enterprise

What users like

  • Support quality and employee self-service portal
  • Time tracking scores well

Common complaints

  • Expense management is the weakest area in G2 summaries

Full Replicon (Deltek Replicon) profileRequest an offer

10

Toggl Track

$9 per user/month billed annually (Starter)

Toggl Track offers quick timers, clean reports, billable rates and built-in invoicing, free for up to 3 users and $9 per user monthly billed annually on Starter. Premium adds SSO. Reviewers rate its invoicing as weaker than rivals, and attendance rules are not described.

  • 1-10: strong fit
  • 11-50: strong fit
  • 51-500: strong fit
  • 500+: workable

Best for

  • Small teams and freelancers that want quick timers and clean reports
  • Agencies and professional services that need billable rates and profitability reports
  • Teams that want SSO without going to enterprise (Premium)

Look elsewhere if

  • Teams over 3 users wanting a free plan
  • Businesses needing strict attendance or labor-law compliance tracking, which the vendor does not describe
  • Users who need strong invoicing, a G2 weak spot

Key features

Timers and timesheets
Manual and real-time timers, calendar integrations, timesheet reports
Billable rates and invoicing
Billable rates (6-minute increments), revenue and profitability reports, built-in invoicing
Project budgets and reporting
Estimated vs actual time tracking; no dedicated budget feature described
Payroll and accounting integrations
Not specified on product page; integrations include Jira, Asana, Notion, Slack, plus API
Attendance and compliance
Not described; time off management via paid Time Off Pro add-on
Mobile app and offline use
iOS and Android apps, desktop apps for Windows and Mac, browser extensions; offline use not confirmed by the vendor
Pricing model
Per user; free up to 3 users; Starter and Premium tiers
Target company size
Freelancers to mid-size teams; Enterprise plan for larger orgs

What users like

  • Very easy to use, quick timers
  • Good project and task time tracking

Common complaints

  • Invoicing is weaker than competitors
  • Free plan limits feel restrictive
  • Some reviewers doubt product direction

Full Toggl Track profileRequest an offer

11

Harvest

$9/seat/month billed annually (Teams)

Harvest links timesheets, expenses and invoices in one product. The Free plan gives 1 seat and 2 projects, and Teams costs $9 per seat monthly on annual billing. Timesheet approvals, profitability reports and SSO belong to Enterprise, and SCIM is reportedly unavailable.

  • 1-10: strong fit
  • 11-50: strong fit
  • 51-500: strong fit
  • 500+: workable

Best for

  • Agencies and consultancies that bill clients by the hour from tracked time
  • Teams that want one tool for timesheets, expenses and invoices without a separate accounting app

Look elsewhere if

  • Solo users needing more than 2 projects on a free plan
  • Teams that need SCIM provisioning (not offered on any plan per a third party guide)
  • Companies needing payroll or attendance compliance features

Key features

Timers and timesheets
Timer and timesheets on all plans; timesheet approvals only on Enterprise
Billable rates and invoicing
Invoicing and expense tracking included on all plans including Free
Project budgets and reporting
Project budgets and reports; profitability reporting only on Enterprise; custom reports capped at 4 on Teams
Mobile app and offline use
Mac and iOS apps listed on the Free plan
Pricing model
Per seat, free tier of 1 seat and 2 projects
Target company size
Small teams to enterprise; SSO and approvals aimed at larger teams

What users like

  • Simple timer that is easy for staff to adopt
  • Time entries turn into invoices without re-keying

Common complaints

  • Reporting and budget features feel limited versus project tools
  • Costs rise per seat for the approvals and SSO tier

Full Harvest profileRequest an offer

12

Everhour

$8.50 per seat per month, billed yearly

Teams working in Asana, Trello or Jira use Everhour to track hours without leaving those tools. Team costs $8.50 per seat monthly billed yearly with a five-seat minimum and includes budgets and invoicing. Larger groups of 50 or more seats get a Custom plan.

  • 1-10: workable
  • 11-50: strong fit
  • 51-500: workable
  • 500+: no data

Best for

  • Small agencies and project teams that track time inside Asana, Trello, Jira or similar tools
  • Teams that want budgets and invoicing without a second tool

Look elsewhere if

  • Teams under 5 people wanting integrations (integrations are paid only)
  • Buyers needing documented SOC 2 or ISO reports of their own
  • Hourly workforces needing labor-law compliance rules

Key features

Timers and timesheets
Timers via Mac desktop app, mobile app and browser extension
Billable rates and invoicing
Billing, budgeting and invoicing included on Team
Project budgets and reporting
Budgets included on Team
Payroll and accounting integrations
40+ native integrations (paid plan); payroll depth not confirmed by the vendor
Mobile app and offline use
One mobile app listed; platforms and offline use not confirmed by the vendor
Pricing model
Per seat, 5 seat minimum on paid
Target company size
Small teams; Custom plan from 50 seats

What users like

  • Easy to use and quick to set up
  • Strong integrations with task tools such as Asana

Common complaints

  • Mobile support gets mixed feedback
  • Reporting and payroll features seen as thinner than Time Doctor

Full Everhour profileRequest an offer

How to choose time tracking software

Timers and timesheets

This covers how time gets recorded and approved, including live timers, manual entry, calendars and weekly sheets. Strong tools make starting a timer take seconds and offer approval flows. Weak ones allow only manual entry or hide approvals on the top tier.

Billable rates and invoicing

This shows whether tracked hours can carry rates and produce client invoices. Strong tools set rates by client, project or person and generate invoices directly. Weak ones track time only and need a separate billing step.

Project budgets and reporting

This describes how well the tool compares planned effort with actual time or cost. Strong products show budget progress, send alerts and report profitability. Weak ones offer only total hours with no targets.

Payroll and accounting integrations

This covers the link to payroll, accounting and project tools. Strong products offer native connections and an API on regular plans. Weak ones charge per integration or leave payroll depth unclear.

Attendance and compliance

This measures support for clock-in, breaks, overtime and time off. Strong tools offer kiosk or GPS punches and rule-based alerts. Weak ones are built for billing and ignore attendance rules.

Mobile app and offline use

This describes tracking from a phone, including offline use. Strong tools provide iOS and Android apps that sync later. Weak ones limit mobile to a basic timer or leave offline behavior undocumented.

Pricing model

This criterion covers how the tool is billed, such as per seat, per active user or with a base fee, and whether a free plan exists. Strong models stay predictable as the team grows. Weak ones add per-integration fees or minimum seat counts.

Target company size

This shows whether a product was designed for freelancers, small teams or large organizations. Light tools stay cheap and quick, while enterprise products add SSO, audit logs and labor rules. A mismatch means paying for unused features or lacking controls.

The SaaSBid view

Which time tracking tool fits your company size

Fit of each tool by company size
Tool1-10 people11-50 people51-500 people500+ people
ClockifyStrong fitStrong fitStrong fitStrong fit
TimeCampStrong fitStrong fitStrong fitWorkable
DeskTimeWorkableStrong fitStrong fitNo data
HubstaffNo dataStrong fitWorkableNo data
actiTIMEStrong fitStrong fitStrong fitPoor fit
Time DoctorPoor fitStrong fitStrong fitWorkable
QuickBooks TimeWorkableStrong fitNo dataNo data
When I WorkWorkableStrong fitNo dataWorkable
Replicon (Deltek Replicon)Poor fitPoor fitStrong fitStrong fit
Toggl TrackStrong fitStrong fitStrong fitWorkable
HarvestStrong fitStrong fitStrong fitWorkable
EverhourWorkableStrong fitWorkableNo data

Strong fitWorkablePoor fitNo data from the vendor

Ratings follow each vendor's stated audience, free plan caps, seat minimums and whether SSO, SCIM or audit logs are documented. Cells stay empty when the vendor says nothing about that size.

  • 1-10 people

    Price and ease of use decide here. Clockify, Toggl Track, Harvest and actiTIME all have free tiers or free seats, and TimeCamp offers unlimited users on its free plan. Everhour requires at least five seats on its paid plan.

  • 11-50 people

    Teams now need approvals, budgets and integrations. Clockify, TimeCamp, Harvest, Everhour, Hubstaff and Time Doctor all fit, while When I Work and QuickBooks Time suit hourly or field crews. Check which tier unlocks approvals, since several vendors reserve them for upper plans.

  • 51-500 people

    Reporting, payroll links and admin control matter more. Clockify, Toggl Track, Harvest, TimeCamp, DeskTime and Time Doctor list support for this range, and actiTIME covers up to 200 users on its tiers. Replicon is the option for regulated or global workforces.

  • 500+ people

    Large organizations need SSO, audit trails and labor-rule support. Replicon is aimed at this size, and Clockify lists SSO, SCIM and audit logs at its Enterprise tier. Confirm provisioning support with any other vendor before shortlisting.

Feature coverage at a glance

Documented features by tool
ToolTimers and timesheetsBillable rates and invoicingProject budgets and reportingPayroll and accounting integrationsAttendance and complianceMobile app and offline useShare
ClockifyDocumented: Timer, manual entry, weekly timesheets, calendar, timesheet approval, auto-tracker for apps and sitesDocumented: Invoicing from tracked time; billable ratesDocumented: Project reports with rates and assignments; budget features not confirmed by the vendorDocumented: QuickBooks listed; payroll integrations not confirmed by the vendorDocumented: Kiosk clock-in via PIN or QR, break tracking, attendance reports, time-off policies; overtime not confirmed by the vendorDocumented: Desktop, mobile and browser apps; offline use not confirmed by the vendor100%
TimeCampDocumented: Timer and timesheets on all plans; timesheet approvals from UltimateDocumented: Invoicing from Starter; billable time and rates from PremiumDocumented: Budgets from PremiumDocumented: One integration on Premium, unlimited on Ultimate (specific payroll apps not confirmed by the vendor)Documented: Attendance, time-off and overtime from StarterNot documented83%
DeskTimeDocumented: Automatic tracking plus project timers; offline time approval on PremiumNot documentedDocumented: Custom reports; unlimited projects only on EnterpriseDocumented: Zapier, Jira, Asana, calendars; API on PremiumDocumented: Absence tracking and shift scheduling on PremiumNot documented67%
HubstaffDocumented: Timer with screenshots and activity levels (plan mapping not confirmed by the vendor)Documented: Invoicing and billing feature listed; plan not confirmed by the vendorDocumented: Project cost budgeting listed; plan not confirmed by the vendorDocumented: Global payments; integrations with Gusto, Deel, Wise, PayPalNot documentedNot documented67%
actiTIMEDocumented: Timesheets with approvals; Chrome extension and mobile appNot documentedNot documentedDocumented: QuickBooks, actiPLANS, Zapier, APIDocumented: actiPLANS integration for leave and schedulingDocumented: Free mobile app included67%
Time DoctorDocumented: Automatic and manual tracking, online/offline; time approvals on Standard and upDocumented: Payroll feature on Standard and up; native payroll integration is a $200/month add-on per integration; client login access on PremiumDocumented: Projects and tasks on all plans; timeline and activity reports; client access on Premium (budget alerts not confirmed by the vendor)Documented: 60+ integrations on Standard and up; HRIS and payroll native integrations $200/integration/month on lower tiersDocumented: Schedules, attendance, leave and break tracking on Standard and upNot documented83%
QuickBooks TimeDocumented: Clock in/out, multiple timesheets with approval; signatures on EliteNot documentedDocumented: Elite only: estimates vs actuals and project activity feedDocumented: 50+ accounting and payroll apps plus QuickBooks Online, Payroll and DesktopDocumented: Overtime alerts, time off tracking, time kiosk (device sold separately)Documented: QuickBooks Workforce app on iOS and Android; offline use not stated83%
When I WorkDocumented: Time clock with breaks and time off trackingNot documentedNot documentedDocumented: Payroll and POS integrations on all plans (names not confirmed by the vendor)Documented: Attendance, breaks, GPS/geofencing clock-inDocumented: G2 summary rates mobile support about 9.0; offline use not confirmed by the vendor67%
Replicon (Deltek Replicon)Documented: AI-based timesheets capturing time from 100+ work appsNot documentedDocumented: Estimated versus actual cost comparisonDocumented: ERP, CRM, payroll, PM systems; FAQ names SAP, ADP, Jira, Vantagepoint, CostpointDocumented: Preconfigured labor rules for 145+ jurisdictions in 75+ countries; DCAA, FAR supportDocumented: Mobile, web and CloudClock for frontline83%
Toggl TrackDocumented: Manual and real-time timers, calendar integrations, timesheet reportsDocumented: Billable rates (6-minute increments), revenue and profitability reports, built-in invoicingDocumented: Estimated vs actual time tracking; no dedicated budget feature describedDocumented: Not specified on product page; integrations include Jira, Asana, Notion, Slack, plus APIDocumented: Not described; time off management via paid Time Off Pro add-onDocumented: iOS and Android apps, desktop apps for Windows and Mac, browser extensions; offline use not confirmed by the vendor100%
HarvestDocumented: Timer and timesheets on all plans; timesheet approvals only on EnterpriseDocumented: Invoicing and expense tracking included on all plans including FreeDocumented: Project budgets and reports; profitability reporting only on Enterprise; custom reports capped at 4 on TeamsNot documentedNot documentedDocumented: Mac and iOS apps listed on the Free plan67%
EverhourDocumented: Timers via Mac desktop app, mobile app and browser extensionDocumented: Billing, budgeting and invoicing included on TeamDocumented: Budgets included on TeamDocumented: 40+ native integrations (paid plan); payroll depth not confirmed by the vendorNot documentedDocumented: One mobile app listed; platforms and offline use not confirmed by the vendor83%

A check means the vendor documents the capability publicly (hover for the detail). A dash means we found no public documentation, which is a question to put in your request, not proof the feature is missing.

Integration ecosystems compared

Integrations decide how much manual work stays after go-live. These are the integration counts each vendor publishes; check that your own systems are on the list before you shortlist.

  • Clockify90+
  • Time Doctor60+
  • QuickBooks Time50+
  • Everhour40+

Bar length uses a square-root scale so smaller ecosystems stay readable.

Time Tracking Software requirements checklist

Use this list to write down what your team actually needs. Sorting requirements into must-have, should-have and nice-to-have is what lets vendors quote accurately instead of pitching their biggest plan.

Must have

  • Timer and manual entry on web and mobileStaff will skip tracking if the tool is awkward to start.
  • Weekly timesheets with manager approvalApproval flows are often reserved for higher plans.
  • Billable and non-billable time by client and projectThis is the basis for invoices and profitability reporting.
  • Reports exportable to CSV or accounting softwareFinance needs hours in a usable format each month.
  • Role-based access for admins, managers and membersNot everyone should see rates and other people's time.

Should have

  • Hourly rates per person or per projectAgencies price work differently by role.
  • Project budgets with alerts when hours run overEarly warnings protect margins.
  • Integration with our payroll or accounting systemIt removes manual copying and errors.
  • Break and overtime trackingHourly employers have legal duties to record both.

Nice to have

  • Automatic activity tracking with optional screenshotsSome teams want it, while others avoid it for privacy reasons.
  • GPS or geofenced clock-in for field crewsIt confirms where work was done.
  • Single sign-on and user provisioningLarger companies use it to manage joiners and leavers.
  • Built-in invoicingIt can replace a separate billing step for small firms.

Turn this checklist into a request

Questions vendors will ask you

Have answers ready for these, and your first conversation with a vendor starts at pricing instead of discovery.

  1. How many people need to track time, and how many only view reports?Some vendors charge a seat for every member.
  2. Is tracking mainly for client billing, project costing or employee attendance?The purpose decides which product category fits.
  3. Which payroll, accounting and project tools must connect?Integrations are often limited to certain tiers or billed separately.
  4. Do you employ hourly staff in jurisdictions with break or overtime rules?Compliance features differ and are missing from several billing-focused tools.
  5. Do you want screenshots or activity monitoring, or should tracking be voluntary?It affects tool choice, employee relations and privacy rules.
  6. Do staff work in the field or offline, and do they need GPS?Mobile and offline support differ widely.

Example request

What a strong time tracking software request looks like
We are a 30-person digital agency with a mix of employees and a few freelancers. Today people log hours in spreadsheets, and invoices to clients are often late because time entries come in incomplete. We need a simple timer, weekly timesheets with manager approval, billable rates per client and project budgets that warn us at 80 percent of hours. Reports should export to our accounting tool, and we would like integration with Asana. Mobile access is required for staff who work at client sites. We want to roll out within a month and expect a budget in the low four figures per year.

Write your own request

Time Tracking Software FAQ

What is time tracking software?

It is a tool that records how long people spend on tasks, projects or shifts. Entries come from timers, manual input or automatic capture. Teams then use the data for client billing, project costing, attendance or payroll.

What is the best time tracking software for small business?

Clockify, Toggl Track, Harvest and TimeCamp all combine low prices with free plans or free seats. Agencies often prefer Harvest or Everhour, while hourly teams look at When I Work or QuickBooks Time.

Is there free time tracking software?

Yes. Clockify, TimeCamp, Toggl Track, Harvest and actiTIME all offer free tiers, with caps on users, projects or reporting. Toggl is free up to 3 users, and Harvest gives one seat and two projects.

What is the difference between billing time and attendance tracking?

Billing tools record hours against clients and projects to produce invoices and margins. Attendance tools record when staff start, take breaks and finish, to meet labor rules and feed payroll. Few products handle both equally well.

Is employee time tracking software legal?

Recording working time is generally allowed and often required, but monitoring features such as screenshots can raise privacy and consent issues that vary by country. Check local rules and tell staff what is recorded.

What should I include in a time tracking request for offers?

State headcount, whether you track for billing or attendance, required integrations, approval needs, mobile use and your timeline. Add a budget range in words. Vendors can then recommend the right tier.

The bottom line

Decide first whether you need client billing, attendance or both, since that removes half the market. Then check seat minimums, approvals and integration limits against your size. A clear request through SaaSBid lets vendors quote the right tier and spot add-on costs early, so the offers you collect are comparable and free of surprises.

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