Best AI Meeting Assistants in 2026: 12 Tools Compared by Company Size and Requirements

Top picks by situation

• A freelancer who records many client calls

  Fathom

  Recording and transcription are unlimited on the free plan, and instant AI summaries are included, while action items start on Premium.

  From: Free

• A consultant who dislikes bots in calls

  Granola

  No bot joins, the notes blend your typed lines with the transcript, and it works on any platform through the desktop app.

  From: Free

• A 15-person team that runs weekly meetings

  Fellow

  Agendas, AI notes and task follow-up share one product, and the Team plan is $7 per user with annual billing and a cap of 20 seats.

  From: $7 per user/month billed annually (Team)

• A European sales team with data residency rules

  tl;dv

  Recordings stay in EU storage with AES-256 encryption at rest, and the Pro plan is $18 per seat when billed yearly.

  From: $18 per seat/month billed annually (Pro)

• A 150-person firm that needs SSO and a BAA

  Circleback

  The vendor lists SOC 2 Type II, a HIPAA BAA and a promise against training on your data, and its SSO and SCIM tier carries an open $35 per user price.

  From: $15 per user/month (Pro)

• A mid-market sales org that coaches reps

  Gong

  Conversation analytics, forecasting and coaching sit together with CRM connection, and it holds SOC 2 Type 2 plus several ISO certifications.

  From: Contact sales

AI Meeting Assistants comparison table

AI Meeting Assistants compared

Tool	Best for	Starting price	Free plan	Free trial	G2 rating
Read AI	Teams that want meetings, email and messages summarized in one tool	$15 per user/month billed annually (Pro)	Yes	Not stated	4.0 (38 reviews)
Fellow	Teams that want agendas, notes and follow-ups in one tool	$7 per user/month billed annually (Team)	Yes	Yes	4.7 (2,385 reviews)
Otter.ai	Individuals and small teams wanting a free or low-cost transcription tool	Free (Basic)	Yes	No	4.4 (500 reviews)
Granola	Individuals and teams who dislike visible bots in calls	Free	Yes	No	4.9 (26 reviews)
Fathom	Individuals and small teams wanting unlimited free recording	Free	Yes	Yes	5.0 (6,931 reviews)
Fireflies.ai	Teams wanting broad integrations and a free tier	Free	Yes	No	4.7 (751 reviews)
tl;dv	Teams that want EU-hosted meeting data and a low per-seat price	$18 per seat/month billed annually (Pro)	Yes	Not stated	4.7 (463 reviews)
Circleback	Teams wanting transparent public pricing through the Enterprise tier	$15 per user/month (Pro)	Yes	Not stated	4.6 (4 reviews)
Avoma	Sales and customer success teams wanting meeting notes plus coaching	$19/user/month billed annually (Startup)	No	Yes	4.6 (1,350 reviews)
Krisp	Teams on Zoom/Meet/Teams who want notes without a bot in the call	$8 per user/month billed annually (Core)	No	Yes	4.6 (1,122 reviews)
Sembly AI	Professional-services and consulting teams that produce client deliverables	$10 per user/month billed annually (Basic, single seat)	No	Yes	4.6 (45 reviews)
Gong	Sales orgs with budget for a CRM-connected revenue platform	Contact sales	No	No	4.8 (6,455 reviews)

What are AI meeting assistants?

An AI meeting assistant listens to a call, converts the audio into a transcript, and writes a summary of decisions and tasks that stays searchable afterward. Some join as a named participant, while others record the computer's audio and stay invisible to guests. Sales teams use them to log calls into the CRM, managers use them to skip status meetings, and consultants use them to write client notes. Most connect to Zoom, Google Meet and Teams from Microsoft, and a few also cover phone calls and in-person conversations. Because the talk is often sensitive, privacy terms matter as much as accuracy.

Core capabilities

• Transcription with speaker labels

  Converts speech to text in many languages and marks who said what.

• Summaries and action items

  Condenses a call into key points, decisions and tasks with owners.

• Searchable meeting library

  Stores every recording and transcript so a team can ask questions across past meetings.

• CRM and workflow sync

  Pushes notes and tasks to Salesforce, HubSpot, Slack, Notion or Jira without copying.

• Bot or botless capture

  Records either through a visible participant or through a desktop or mobile app that joins nothing.

• Privacy and access controls

  Sets retention, sharing permissions, SSO and rules about whether data trains models.

The 12 best AI meeting assistants, reviewed

1

Read AI

$15 per user/month billed annually (Pro)

Read AI covers meetings, email and chat summaries in a single product, offers a free plan, and charges $15 per user monthly for Pro on annual billing. It joins Zoom, Teams and Meet or captures from desktop and mobile apps. SAML and SCIM sit only on its top plan, which needs five or more licenses.

• 1-10: strong fit
• 11-50: strong fit
• 51-500: strong fit
• 500+: strong fit

Best for

• Teams that want meetings, email and messages summarized in one tool
• Budget buyers on the $15 Pro plan with unlimited transcripts

Look elsewhere if

• Buyers needing SSO below the top tier (SAML and SCIM only on Enterprise+)
• Teams that cannot buy a 5+ license minimum for Enterprise

Key features

Pricing model

Per user, four tiers; all seats on the same plan

Target company size

Individuals to enterprise; Enterprise needs 5+ licenses

Transcription accuracy and languages

Meeting reports in 16+ languages (Free plan page says 20+; inconsistent)

Meeting platform support

Zoom, Microsoft Teams, Google Meet; desktop apps and mobile for in-person

Summaries and action items

Summaries, highlights, action items, sentiment (G2 reviewers)

CRM and workflow integrations

Salesforce, HubSpot, Notion, Jira, Confluence, Zapier, webhooks on Pro and up

Privacy and security

HIPAA support on Enterprise+; SOC 2 not stated on pricing page

Bot-based vs botless capture

Bot joins Zoom/Teams/Meet; desktop and mobile apps capture without joining; admins control which meetings Read joins

What users like

• Automatic summaries and action items replace manual notes
• Sentiment and engagement analysis

Common complaints

• Summaries can miss subtle context in fast discussions
• Support score on G2 comparison lower than peers

Full Read AI profileRequest an offer

2

Fellow

$7 per user/month billed annually (Team)

Fellow ties agendas, AI-written notes and task tracking together, and syncs with Slack, Salesforce, HubSpot and Notion. Seat limits by plan run 5, 20, 50 and unlimited, and Team costs $7 per user. Larger groups end up on Enterprise, which adds transcript redaction.

• 1-10: strong fit
• 11-50: strong fit
• 51-500: workable
• 500+: workable

Best for

• Teams that want agendas, notes and follow-ups in one tool
• Small teams on the cheap Team plan (up to 20 seats)

Look elsewhere if

• Companies of more than 50 seats that need less than Enterprise pricing
• Buyers needing SCIM confirmed (only 'user provisioning' is listed)

Key features

Pricing model

Per user, seat caps by plan (5/20/50/unlimited)

Target company size

Small teams to enterprise; Team caps at 20 seats, Business at 50

Meeting platform support

Zoom, Google Meet, Microsoft Teams (plus Slack)

Summaries and action items

AI notes, summaries and action items; pre-meeting agendas

CRM and workflow integrations

Salesforce and HubSpot on Business; Confluence and Notion on Team; Slack on Free

Privacy and security

Hosted on AWS; Enterprise adds transcript redaction and recording permissions; certifications not confirmed by the vendor

What users like

• Clean interface and automated note taking (G2 summary)
• High support and setup scores on G2

Full Fellow profileRequest an offer

3

Otter.ai

Free (Basic)

Otter.ai has a free tier plus paid plans per user, with Pro at $8.33 per user on annual billing. Its trust center shows SOC 2, HIPAA and GDPR badges. SSO and SCIM require Enterprise with a minimum of 100 users, and users say the free and Pro minute caps are tight.

• 1-10: strong fit
• 11-50: strong fit
• 51-500: workable
• 500+: strong fit

Best for

• Individuals and small teams wanting a free or low-cost transcription tool
• Sales teams using Otter Sales Notetaker

Look elsewhere if

• Teams under 100 users that need SSO or SCIM
• Teams needing botless capture

Key features

Pricing model

Per user; free, Pro, Business, Enterprise

Target company size

Individuals to teams; Enterprise for large orgs with 100-user minimum for SSO

Meeting platform support

Zoom and Google Meet video replay noted on Enterprise; full platform list not confirmed by the vendor

CRM and workflow integrations

Custom CRM and dialer integrations on Enterprise; Otter Sales Notetaker

Privacy and security

SOC 2 and HIPAA (2025 announcement); Trust Center badges: CCPA, GDPR, HIPAA, SOC 2, VPAT, TX-RAMP Level 2; subprocessors include Anthropic and AWS

What users like

• Easy to start with a usable free tier
• Wide adoption and familiar interface

Common complaints

• Free and Pro minute caps are tight
• Review counts and pricing details are confusing on higher tiers

Full Otter.ai profileRequest an offer

4

Granola

Free

Granola runs as a desktop app that listens to device audio, so no bot appears in the call, and it blends the transcript with notes you type yourself. Business costs $14 per user, and SSO and SCIM arrive with a $35 Enterprise tier. You start each meeting by hand, and data is hosted in the US.

• 1-10: strong fit
• 11-50: strong fit
• 51-500: strong fit
• 500+: workable

Best for

• Individuals and teams who dislike visible bots in calls
• In-person and any-platform meetings

Look elsewhere if

• Teams needing automatic recording
• Buyers needing non-US data hosting

Key features

Pricing model

Per user; Basic, Business, Enterprise

Target company size

Individuals to enterprise

Meeting platform support

Desktop works with any platform (Zoom, Meet, Teams); mobile for in-person

Summaries and action items

AI chat across meetings; notes enhanced from your own typed notes

CRM and workflow integrations

Notion, Zapier, HubSpot on Business; Salesforce on Enterprise

Privacy and security

SOC 2 Type 2, GDPR commitment; US AWS VPC; no vendor model training by OpenAI/Anthropic; Granola trains on anonymized data unless you opt out (Enterprise off by default)

Bot-based vs botless capture

Botless: you start it manually, no auto-join

What users like

• No bot joins the call
• Notes blend your typing with transcript

Common complaints

• Manual start per meeting
• Small G2 review base

Full Granola profileRequest an offer

5

Fathom

Free

Fathom gives away unlimited recording and transcription on its free plan, then sells Premium, Team and Business tiers, with SSO and SCIM on Enterprise. Team costs $15 per user on annual billing. CRM field sync and Deal View arrive on Business, and the Enterprise price is not public.

• 1-10: strong fit
• 11-50: strong fit
• 51-500: workable
• 500+: workable

Best for

• Individuals and small teams wanting unlimited free recording
• Sales teams needing CRM sync on Business

Look elsewhere if

• Teams needing SSO under Enterprise
• Buyers needing published Enterprise price

Key features

Pricing model

Per user; Free, Premium, Team, Business, Enterprise

Target company size

Individuals through teams; Enterprise for large orgs

Summaries and action items

Instant AI summaries free; advanced summaries and AI action items on Premium

CRM and workflow integrations

CRM field sync and Deal View on Business

Privacy and security

not confirmed by the vendor

What users like

• Generous free plan
• Accurate summaries (G2 reviewers)

Common complaints

• Feature limits on lower tiers not clearly mapped
• Enterprise price not public

Full Fathom profileRequest an offer

6

Fireflies.ai

Free

Fireflies.ai comes in free, Pro, Business and Enterprise levels, and third parties report Pro at $10 per user on annual billing. A meeting bot, a Chrome extension and many integrations are included. Enterprise brings private storage, tailored retention and audit logs, while credits limit some AI features.

• 1-10: strong fit
• 11-50: strong fit
• 51-500: strong fit
• 500+: strong fit

Best for

• Teams wanting broad integrations and a free tier
• Sales and recruiting teams recording many calls

Look elsewhere if

• Buyers who need published enterprise pricing
• Teams needing botless capture (not confirmed by the vendor)

Key features

Pricing model

Per seat; credits for AI features, rate limits on API and bulk upload

Target company size

Individuals to enterprise

Meeting platform support

Video conferencing, dialers, Chrome extension (vendor nav)

Summaries and action items

AI Assistant, Conversation Intelligence, Live Assist (per vendor site)

CRM and workflow integrations

CRM, dialer and collaboration integrations plus API

Privacy and security

Trust Center lists SOC 2, HIPAA, GDPR; Enterprise has private storage, custom retention, audit logs

Bot-based vs botless capture

Meeting bot and Chrome extension (no botless claim verified)

What users like

• Good value and many integrations
• Highly rated on G2 with a large review base

Common complaints

• Storage and credit rules are hard to understand
• Prices not shown on the vendor page

Full Fireflies.ai profileRequest an offer

7

tl;dv

$18 per seat/month billed annually (Pro)

tl;dv records Zoom, Google Meet and Teams calls from Microsoft, keeps data in the EU and bills per seat. A free tier exists, and Pro costs $18 on annual billing. It lists 30+ languages and a claim of 5,000+ connected tools. Its pricing page shows no enterprise tier.

• 1-10: strong fit
• 11-50: strong fit
• 51-500: workable
• 500+: poor fit

Best for

• Teams that want EU-hosted meeting data and a low per-seat price
• Customer-facing and sales teams that want call libraries and CRM sync

Look elsewhere if

• Buyers who need a published SSO/SCIM tier (not stated on the pricing page)
• In-person or phone-first meetings (platform coverage is Zoom, Meet, Teams)

Key features

Pricing model

Per seat; Free, Pro, Business tiers shown publicly; paid plans in EUR on the vendor pricing page

Target company size

Individuals through mid-market teams (no enterprise tier on the vendor pricing page)

Transcription accuracy and languages

30+ languages and dialects per vendor homepage; no accuracy figure published

Meeting platform support

Zoom, Google Meet, Microsoft Teams

Summaries and action items

AI summaries, highlights and action items (vendor homepage)

CRM and workflow integrations

Vendor claims 5,000+ tools via integrations

Privacy and security

SOC 2 and GDPR per vendor homepage; data stored in the EU; AES-256 at rest

Bot-based vs botless capture

Vendor labels it 'no bot required'; mechanism not explained on the page

What users like

• Low per-seat price versus most competitors
• EU-based hosting appeals to European buyers

Common complaints

• Not stated: no review themes verified

Full tl;dv profileRequest an offer

8

Circleback

$15 per user/month (Pro)

Circleback captures notes and action items either with a joining bot or from a macOS or Windows app with no bot. Pro is $15 per user, and the openly priced Enterprise tier is $35 with SSO and SCIM. It lists over 100 languages, plus a SOC 2 audit report and a HIPAA BAA.

• 1-10: strong fit
• 11-50: strong fit
• 51-500: strong fit
• 500+: strong fit

Best for

• Teams wanting transparent public pricing through the Enterprise tier
• Users who need bot-free desktop capture plus API/MCP/CLI automation

Look elsewhere if

• Teams needing long recording storage on cheap plans (1 year on Pro)
• Buyers needing a deep G2 review history (4 reviews)

Key features

Pricing model

Per user, four tiers, free viewers

Target company size

Individuals to enterprise

Transcription accuracy and languages

Over 100 languages (vendor)

Meeting platform support

Zoom, Google Meet, Teams, WebEx, Slack huddles, GoTo, in-person

Summaries and action items

Structured notes, action items assigned and organized; search across meetings

CRM and workflow integrations

Slack, Notion, Linear, HubSpot, Salesforce, Attio, Asana, Monday, Zoho, Intercom, Zapier, Make, API, MCP, CLI

Privacy and security

SOC 2 Type II, EU-US DPF, HIPAA with BAA; no training on customer data

Bot-based vs botless capture

Either: bot joins or macOS/Windows desktop app records without a bot

What users like

• Automatic notes and action items

Common complaints

• Speaker identification and in-person meetings could be better (G2 reviewer)

Full Circleback profileRequest an offer

9

Avoma

$19/user/month billed annually (Startup)

Avoma pairs a meeting assistant with conversation and revenue analytics, aimed at sales and customer success groups. Seats are priced per recorder from $19 monthly on annual billing, and add-ons start at $29 per seat. Plans cover up to 25 seats, up to 100 seats, and 10 or more on Enterprise, with US hosting.

• 1-10: no data
• 11-50: strong fit
• 51-500: strong fit
• 500+: workable

Best for

• Sales and customer success teams wanting meeting notes plus coaching
• Teams under 100 seats

Look elsewhere if

• Teams that want only cheap note-taking (add-ons cost $29+/seat)
• Buyers needing non-US data hosting

Key features

Pricing model

Per recorder seat plus add-ons

Target company size

Startup up to 25 seats, Organization up to 100, Enterprise 10+

Transcription accuracy and languages

Reviewers note occasional errors with accents or poor audio

Summaries and action items

Ask Avoma search; notes and action items (G2 reviewers)

CRM and workflow integrations

Lead Router add-on; conversation and revenue intelligence add-ons

Privacy and security

SOC 2 Type II, ISO/IEC 42001:2023, GDPR support; hosted in AWS US

What users like

• Integrations and insight extraction
• Time saved via auto transcription

Common complaints

• Conversation and revenue intelligence add-ons are costly
• Transcription varies with accents

Full Avoma profileRequest an offer

10

Krisp

$8 per user/month billed annually (Core)

Krisp began as noise cancellation and added an AI meeting assistant that captures audio on the device, so no bot appears. Core costs $8 per user on annual billing, and a call-center plan priced per agent includes SSO and SCIM. CRM sync is not listed.

• 1-10: strong fit
• 11-50: strong fit
• 51-500: workable
• 500+: workable

Best for

• Teams on Zoom/Meet/Teams who want notes without a bot in the call
• Call centers (separate Call Center AI plan with SSO and SCIM)

Look elsewhere if

• Buyers who want a pure note-taker with deep CRM sync (product started as noise cancelling)
• Teams wanting SSO below Enterprise

Key features

Pricing model

Per user; Call Center AI priced per agent

Target company size

Individuals to enterprise and call centers

Transcription accuracy and languages

About 17 languages per a 2026 third-party review; speaker IDs and timestamps

Meeting platform support

Works across apps on desktop (Zoom, Teams, Meet) and in-person via mobile app

Summaries and action items

Transcripts, summaries and action items

Privacy and security

Voice processed on device for noise cancelling; AI Meeting Assistant stores transcripts and recordings in Krisp cloud; certifications on trust.krisp.ai (not retrievable)

Bot-based vs botless capture

Bot-free: captures audio locally on the device

What users like

• Strong noise cancellation and ease of use
• No visible bot in meetings

Common complaints

• Occasional software glitches
• Limited free trial minutes
• Inconsistent microphone connectivity

Full Krisp profileRequest an offer

11

Sembly AI

$10 per user/month billed annually (Basic, single seat)

Sembly AI sends a bot to meetings and produces client-facing deliverables for consulting and professional-services teams. Basic is a single seat at $10 monthly on annual billing, Pro covers 1 to 40 seats, and MAX covers 3 to 500 with SSO and HIPAA. There is a trial but no free plan.

• 1-10: workable
• 11-50: strong fit
• 51-500: strong fit
• 500+: workable

Best for

• Professional-services and consulting teams that produce client deliverables
• Small teams on Pro (1 to 40 seats)

Look elsewhere if

• Buyers who need SCIM confirmed (not listed)
• Teams wanting a visible free plan (only a trial)

Key features

Pricing model

Per user with monthly AI credits and client/brand package limits

Target company size

Small to enterprise; Pro 1-40 seats, MAX 3-500

Transcription accuracy and languages

48 languages per About page; other pages say 40+ or 42 total; full support for a subset

Meeting platform support

Zoom, Google Meet, Microsoft Teams (Webex on one vendor page)

Summaries and action items

Summaries, action items and client-ready deliverables

Privacy and security

SOC 2 Type II, HIPAA (MAX and Enterprise), GDPR alignment, Microsoft 365 Certification

Bot-based vs botless capture

Bot joins meetings

What users like

• Ease of use scored 9.1 on G2 (about 41 reviews)

Common complaints

• not confirmed by the vendor; G2 support score 8.8 in comparison table

Full Sembly AI profileRequest an offer

12

Gong

Contact sales

Gong analyzes recorded sales calls for coaching, deal risk and forecasting, and is priced by quote as a per-user license plus a platform fee. It lists SOC 2 Type 2, ISO 27001 and EU-US DPF, and says customer data never trains generative models. Small teams and plain note-taking are poor matches.

• 1-10: poor fit
• 11-50: poor fit
• 51-500: strong fit
• 500+: strong fit

Best for

• Sales orgs with budget for a CRM-connected revenue platform
• Teams that need conversation analytics, forecasting and coaching together

Look elsewhere if

• Small teams or general-purpose meeting notes (annual contracts and platform fee)
• Buyers who need public pricing

Key features

Pricing model

Quote only: per-user licence plus platform fee

Target company size

Mid-market and enterprise sales teams

Transcription accuracy and languages

Multilingual capabilities claimed, languages not specified on homepage

Meeting platform support

Not stated on homepage

Summaries and action items

Call summaries, deal and forecast intelligence; Engage, Forecast, Enable, Agents products

CRM and workflow integrations

not confirmed by the vendor (Salesforce and HubSpot are not listed on the vendor homepage)

Privacy and security

SOC 2 Type 2, ISO 27001/27017/27018/27701/42001, PCI DSS SAQ-D, CSA STAR, EU-US DPF; data never used to train generative models

What users like

• Strong conversation intelligence and call analysis
• Highly rated by sales users

Common complaints

• not confirmed by the vendor; third parties cite high cost and platform fees

Full Gong profileRequest an offer

How to choose AI meeting assistants

Feature coverage at a glance

A check means the vendor documents the capability publicly (hover for the detail). A dash means we found no public documentation, which is a question to put in your request, not proof the feature is missing.

AI Meeting Assistants requirements checklist

Use this list to write down what your team actually needs. Sorting requirements into must-have, should-have and nice-to-have is what lets vendors quote accurately instead of pitching their biggest plan.

Turn this checklist into a request

Questions vendors will ask you

Have answers ready for these, and your first conversation with a vendor starts at pricing instead of discovery.

1. Which video platforms do your meetings run on?Platform support and bot behavior differ, so this removes tools quickly.
2. How many people need to record meetings, and how many only need to read notes?Some vendors charge only recorders, while others offer free viewers.
3. Are your meetings with clients or other external guests, and do they accept a bot?Guest comfort and consent rules decide between bot and botless capture.
4. Which CRM or project tool should receive notes?Native sync is limited to certain systems and tiers.
5. Do you need data stored in a specific region, or a signed BAA?Hosting location and compliance terms are tied to particular plans.
6. How long do you need to keep recordings?Storage limits and retention vary, and some cheaper plans cap it at a year.

Example request

Write your own request

AI Meeting Assistants FAQ

The bottom line

Begin with how you capture meetings, bot or botless, then filter by platform support and privacy terms. That usually leaves three or four tools worth testing. A specific request on SaaSBid, naming your video platforms, recorder count and security needs, helps vendors respond with the correct plan and any SSO or hosting conditions, so the offers can be compared on the same basis.

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