Best Video Conferencing Software in 2026: 12 Tools Compared by Company Size and Requirements

Top picks by situation

• A solo consultant meeting clients by link

  Whereby

  Permanent room links work in a browser with no install, the Pro plan costs $10.99 per host monthly, and ISO 27001 plus EU hosting suit European clients.

  From: $0 Free

• A 30-person agency on Google Workspace

  Google Meet

  Meet is built into Calendar and Gmail, Standard allows 150 attendees with recording to Drive, and Starter starts at $7 per user monthly.

  From: $7 per user/month (Business Starter, annual commitment)

• A 100-person firm on Microsoft 365

  Microsoft Teams

  Teams Essentials at about $4 per user monthly allows 300 attendees, with Outlook and SharePoint links built on Entra ID.

  From: $4.00/user/month paid yearly (Teams Essentials)

• A sales team living on client calls

  Zoom Workplace

  Business seats take 300 attendees, every paid seat gets AI summaries, and the published trust center names SOC 2 Type 2 plus ISO 27001.

  From: $14.16 per user/month billed annually (Pro)

• A marketing team running monthly webinars

  Livestorm

  Hosting webinars is what Livestorm does, with Pro reaching 3,000 live viewers, team members costing nothing and polls working inside the attendee's browser.

  From: Pro from EUR 2.50 per attendee (EUR only)

• A regulated company needing a BAA

  Dialpad Meetings

  A one-click BAA, SOC 2 Type II and ISO 27001 are listed, live AI transcription is included, and an add-on stretches meetings to 1,500 participants.

  From: $15 user/month (Dialpad Connect Standard)

Video Conferencing Software comparison table

Video Conferencing Software compared

Tool	Best for	Starting price	Free plan	Free trial	G2 rating
Zoho Meeting	Small teams already on Zoho apps that want meetings and webinars from one vendor	$1 per host per month (Standard, billed annually	Yes	Yes	4.5 (1,250 reviews)
Whereby	Small teams and client-facing professionals who want link-based rooms without installs	$0 Free	Yes	No	4.6 (1,160 reviews)
Livestorm	Marketing teams running recurring webinars with unlimited team members	Pro from EUR 2.50 per attendee (EUR only)	No	Yes	4.4 (1,730 reviews)
GoTo Meeting	Small and mid-size businesses that want per-organizer pricing instead of per-attendee	USD 12 per organizer/month billed annually (Professional)	No	Yes	4.2 (17,000 reviews)
Jitsi Meet	Teams with IT staff who want to self-host and control data	Free	Yes	No	4.3 (229 reviews)
RingCentral Video	Companies already on RingCentral phone/messaging that want video in the same admin console	Free (Video Pro)	Yes	Yes	4.2 (503 reviews)
Dialpad Meetings	Teams already buying Dialpad for calling that want meetings in the same app	$15 user/month (Dialpad Connect Standard)	Not stated	Not stated	4.4 (2,101 reviews)
Google Meet	Teams already on Google Workspace that want meetings tied to Calendar and Gmail	$7 per user/month (Business Starter, annual commitment)	Yes	Yes	4.6 (47,643 reviews)
Cisco Webex	Enterprises that want meetings plus calling and room hardware from one vendor	Free plan	Yes	Not stated	No rating
Zoom Workplace	Teams whose main need is reliable video meetings with chat attached	$14.16 per user/month billed annually (Pro)	Yes	Not stated	4.5 (56,500 reviews)
Slack	Teams wanting channel-based chat with a large app ecosystem	$8.75/user/month monthly, about $7.25/user/month billed annually (Pro)	Yes	No	4.5 (37,812 reviews)
Microsoft Teams	Organizations already on Microsoft 365 and Entra ID	$4.00/user/month paid yearly (Teams Essentials)	Yes	No	4.4 (19,192 reviews)

What is video conferencing software?

Video conferencing software lets people meet by video, audio and screen sharing over the internet instead of in one room. Day to day it covers team stand-ups, client calls, interviews, all-hands sessions and training. A host schedules a meeting or opens a permanent room, guests join from a link, and the tool can record the session, add a transcript or show chat and polls. Every employee who talks to customers or colleagues in other locations uses it, and IT teams care about admin controls, encryption and how well the tool works with their calendar and chat setup.

Core capabilities

• Meetings with video, audio and screen sharing

  Gives hosts a link-based room where guests join from a browser or app and present their screen.

• Participant and duration limits

  Sets how many people can attend and how long a session can run, which differ sharply between free and paid plans.

• Recording and transcription

  Saves meetings to the cloud or a device and can produce transcripts or AI summaries.

• Calendar and chat integration

  Creates meeting links from Google Calendar, Outlook or Slack so no one pastes URLs by hand.

• Webinars and large events

  Handles registration, Q&A and polls for audiences far larger than a normal meeting.

• Security and admin controls

  Covers encryption, meeting locks, single sign-on and compliance programs such as SOC 2 or HIPAA.

The 12 best video conferencing software, reviewed

1

Zoho Meeting

$1 per host per month (Standard, billed annually

Hosts pay for Zoho Meeting, from $1 monthly on annual Standard billing, with participant tiers between 10 and 250 and a free plan available. Webinars come as a separate product with registration forms and YouTube streaming. Zoho app users are the natural buyers.

• 1-10: strong fit
• 11-50: strong fit
• 51-500: workable
• 500+: no data

Best for

• Small teams already on Zoho apps that want meetings and webinars from one vendor
• Buyers who want per-host licensing with participant tiers instead of fixed plan caps

Look elsewhere if

• Teams needing published prices to compare before talking to anyone
• Buyers who need AI transcription or meeting-room hardware depth (not described on feature page)

Key features

Pricing model

Per host, tiers 10/25/50/100/150/200/250 participants; free plan exists

Target company size

Small to mid-size teams, Zoho ecosystem users

Participant and meeting length limits

Up to 250 participants per tier list; meetings up to 24 hours on Standard

Security and compliance

SSL and 128-bit AES transport encryption, meeting lock/password, CSV action log; certifications not confirmed by the vendor

Recording and AI transcription

Cloud recording 5 GB per host on Standard; transcription listed on Professional

Calendar and chat integrations

Zoho and Google calendars; Microsoft calendar and Slack not mentioned

Webinars and large events

Separate webinar product with registration forms, polls, Q&A, YouTube live streaming

Meeting room and hardware support

Meeting rooms sold separately; hardware support not described

What users like

• Reliable and simple for non-technical users
• Works well with other Zoho products

Common complaints

• Video and audio quality problems reported by some reviewers
• Missing features and limited recording access

Full Zoho Meeting profileRequest an offer

2

Whereby

$0 Free

Whereby gives each host a permanent room link that opens in a browser tab, mostly on EU servers. The Free plan is limited to 4 people and 30 minutes, while Pro costs $10.99 and Business $13.99 per host monthly. SSO and webinar features are undocumented.

• 1-10: strong fit
• 11-50: strong fit
• 51-500: no data
• 500+: poor fit

Best for

• Small teams and client-facing professionals who want link-based rooms without installs
• EU-based buyers wanting EU hosting and ISO 27001

Look elsewhere if

• Teams needing webinars, AI notes or room hardware (not described)
• Buyers needing SSO (not documented)

Key features

Pricing model

Per host: Free, Pro $10.99, Business $13.99 per month

Target company size

Individuals and small teams; Embedded product for developers

Participant and meeting length limits

Free 4 attendees/30 min; Pro 100; Business 200; unlimited length on paid

Security and compliance

ISO 27001; AES-256 at rest, TLS 1.2; E2E on small rooms; HIPAA not mentioned

Recording and AI transcription

Local recording; unlimited recording on Pro; AI transcription not mentioned

Calendar and chat integrations

Google Calendar named; Slack and Teams not mentioned

Meeting room and hardware support

Not described; browser-based

What users like

• Easy to join from a browser with no install

Full Whereby profileRequest an offer

3

Livestorm

Pro from EUR 2.50 per attendee (EUR only)

Livestorm is built for webinars and virtual events, billed through a yearly pack of attendee credits instead of host licenses. Pro reaches 3,000 live attendees and includes unlimited events. Reviewers call it pricey for small teams, and SAML SSO is a paid add-on.

• 1-10: poor fit
• 11-50: poor fit
• 51-500: strong fit
• 500+: strong fit

Best for

• Marketing teams running recurring webinars with unlimited team members
• Events up to 3,000 live attendees

Look elsewhere if

• Small teams on a tight budget (reviewers call pricing steep)
• Teams needing deep branding customization on lower tiers

Key features

Pricing model

Yearly attendee-credit pack; team members free

Target company size

Mid-size marketing and events teams to enterprise

Participant and meeting length limits

3,000 live attendees per event on Pro and Enterprise; 4 h (Pro) / 12 h (Enterprise)

Security and compliance

SAML SSO sold as an add-on

Recording and AI transcription

Recording with start/pause/stop on Pro

Webinars and large events

Core product: webinars and events, unlimited events on Pro

What users like

• Interactive features such as polls
• Attendees join in the browser without install
• Strong analytics

Common complaints

• Limited branding and landing page customization on lower tiers
• Pricey for small teams

Full Livestorm profileRequest an offer

4

GoTo Meeting

USD 12 per organizer/month billed annually (Professional)

Licenses at GoTo Meeting go to organizers only, so guests join free of charge. Professional hosts 150 attendees for $12 per organizer monthly with annual billing, Business hosts 250. Every plan has SSO, while recording and transcripts look limited to Business and above.

• 1-10: workable
• 11-50: strong fit
• 51-500: strong fit
• 500+: no data

Best for

• Small and mid-size businesses that want per-organizer pricing instead of per-attendee
• Teams needing 250 attendees without separate webinar licensing

Look elsewhere if

• Buyers needing more than 250 attendees on standard plans (not confirmed by the vendor)

Key features

Pricing model

Per organizer per month; attendees do not need licenses

Target company size

SMB to mid-market

Participant and meeting length limits

150 (Professional), 250 (Business), Enterprise up to 250 per vendor page

Security and compliance

SSO, encrypted sessions, end-to-end encryption, meeting lock; certifications not listed on the page

Recording and AI transcription

Cloud recording and transcription appear to be Business and Enterprise only (inferred from checkmarks)

Webinars and large events

Advanced webinar features appear Enterprise only; webinars also sold as a separate product

What users like

• Easy to use and set up (G2 sub-scores 8.8 and 8.6)

Full GoTo Meeting profileRequest an offer

5

Jitsi Meet

Free

Jitsi Meet is open-source software that a company can host on its own servers or use free at meet.jit.si. It encrypts transport traffic, with optional end-to-end encryption in some browsers. Self-hosting needs IT skills, and no vendor compliance certificates were found.

• 1-10: strong fit
• 11-50: workable
• 51-500: no data
• 500+: poor fit

Best for

• Teams with IT staff who want to self-host and control data
• Developers embedding video in apps via JaaS iFrame API

Look elsewhere if

• Buyers wanting managed admin, SSO and support without running servers
• Regulated teams needing vendor compliance certificates

Key features

Pricing model

Free open source; JaaS free to 25 endpoints, paid above

Target company size

Small teams and developers; self-hosting needs IT skills

Security and compliance

DTLS-SRTP transport encryption; optional E2EE for audio/video/screen share in Chromium 83+ and Electron, not chat or polls; no vendor certifications found

Recording and AI transcription

JaaS lists recordings and transcriptions

Full Jitsi Meet profileRequest an offer

6

RingCentral Video

Free (Video Pro)

RingCentral Video offers a free tier and a paid Pro+ plan, and it also comes bundled in RingCentral's phone plans. Its trust center lists SOC 2, HITRUST and HIPAA. Reviewers report lag, app freezes and pricing above Zoom.

• 1-10: workable
• 11-50: strong fit
• 51-500: strong fit
• 500+: strong fit

Best for

• Companies already on RingCentral phone/messaging that want video in the same admin console
• Teams that want a free tier for occasional meetings

Look elsewhere if

• Buyers who only need standalone video and find bundle pricing too high
• Teams sensitive to lag and occasional app freezes reported in reviews

Key features

Pricing model

Free Video Pro plus paid Pro+; also bundled in RingEX phone plans

Target company size

Small to enterprise, strongest where RingCentral phone is already used

Participant and meeting length limits

Third-party: 100 participants/50 min free, 200/24 h Pro+ (not confirmed by the vendor)

Security and compliance

Trust center lists HITRUST, PCI DSS, SOC 2, SOC 3, GDPR, Cyber Essentials Plus, HIPAA

Recording and AI transcription

AI call and meeting summaries listed as AI Assistant, depending on tier

What users like

• Quick setup
• Low lag in meetings

Common complaints

• Lag and app freezes
• Missing transcriptions and glitches
• Pricey versus Zoom and similar tools

Full RingCentral Video profileRequest an offer

7

Dialpad Meetings

$15 user/month (Dialpad Connect Standard)

Within Dialpad Connect, the meetings module costs $15 per user monthly on Standard. It includes live AI transcription and works with Microsoft 365 and Google Calendar. Storage sits in the US, a point for buyers who need data in the EU.

• 1-10: no data
• 11-50: no data
• 51-500: no data
• 500+: no data

Best for

• Teams already buying Dialpad for calling that want meetings in the same app
• Regulated buyers needing SOC 2, ISO and a one-click BAA

Look elsewhere if

• Teams wanting a standalone meetings-only price
• Buyers requiring EU data storage (stored in US per trust page)

Key features

Pricing model

Bundled in Dialpad Connect, per user

Participant and meeting length limits

Large Meetings add-on raises limit to 1,500; base limit not stated

Security and compliance

SOC 2 Type II, ISO 27001/27017/27018, HIPAA-ready with one-click BAA

Recording and AI transcription

Live AI transcription included; recordings and chat transcripts accessible

Calendar and chat integrations

Microsoft 365 and Google Calendar; Salesforce activity logging

Webinars and large events

Large Meetings add-on up to 1,500

Meeting room and hardware support

Dialpad Meetings for Rooms, one-click video rooms

What users like

• Good audio and video quality
• Easy to use

Common complaints

• Mobile app glitches when switching networks

Full Dialpad Meetings profileRequest an offer

8

Google Meet

$7 per user/month (Business Starter, annual commitment)

Google Meet comes with Google Workspace, so there is no separate paid license. Attendee limits rise from 100 on Starter to 1,000 on Enterprise, and recording to Drive begins at Standard. Reviewers report pixelation in large calls and recording limits on lower tiers.

• 1-10: strong fit
• 11-50: strong fit
• 51-500: strong fit
• 500+: strong fit

Best for

• Teams already on Google Workspace that want meetings tied to Calendar and Gmail
• Small teams that can live with 100 to 150 attendees per meeting

Look elsewhere if

• Buyers who do not want to buy a full Workspace suite just for video
• Teams that need recording on the cheapest plan (not supported on Starter)

Key features

Pricing model

Per user via Google Workspace edition; no standalone paid Meet license

Target company size

Starter, Standard and Plus capped at 300 users; Enterprise has no user cap

Participant and meeting length limits

100 (Starter), 150 (Standard), 500 (Plus), 1,000 (Enterprise); meetings up to 24 hours

Security and compliance

Google lists FedRAMP, HIPAA and ISO/IEC programs for Workspace; client-side encryption and data regions offered; specific SOC reports not confirmed by the vendor

Recording and AI transcription

Recording to Drive not supported on Starter; included from Standard

Calendar and chat integrations

Native to Google Calendar, Gmail and Chat

Webinars and large events

In-domain live streaming on Enterprise (internal viewers, 8-hour stream limit, manual recording)

What users like

• Easy to join from a browser with no install
• Good fit with Calendar and the rest of Workspace
• Solid audio and video quality for small meetings

Common complaints

• Screen sharing glitches reported
• Recording and time limits on lower tiers
• Video can pixelate in large calls

Full Google Meet profileRequest an offer

9

Cisco Webex

Free plan

Cisco Webex is a suite for meetings, calling and events aimed at enterprise and hybrid offices. A free plan exists, but paid prices could not be confirmed from the vendor and vary by source. Companies wanting room hardware and calling from one vendor are its audience.

• 1-10: no data
• 11-50: poor fit
• 51-500: no data
• 500+: strong fit

Best for

• Enterprises that want meetings plus calling and room hardware from one vendor

Look elsewhere if

• Small teams wanting a transparent price list (figures vary by source)

Key features

Pricing model

Per user tiers (Free, Meet, Suite, Enterprise) not confirmed by the vendor

Target company size

Enterprise focus

Participant and meeting length limits

Free about 100; paid Meet about 200 not confirmed by the vendor

Full Cisco Webex profileRequest an offer

10

Zoom Workplace

$14.16 per user/month billed annually (Pro)

Zoom Workplace adds team chat, whiteboards and AI note-taking to its meetings. Pro costs $14.16 per user monthly on an annual plan, Business seats hold 300 attendees, and free calls end after 40 minutes. Webinars and Large Meetings are sold as add-ons.

• 1-10: strong fit
• 11-50: strong fit
• 51-500: strong fit
• 500+: strong fit

Best for

• Teams whose main need is reliable video meetings with chat attached
• Companies that want recording and AI summaries on every paid seat

Look elsewhere if

• Teams that want a chat-first workspace with a large app ecosystem
• Free-tier users needing meetings longer than 40 minutes

Key features

Pricing model

Per user, monthly or annual; free Basic tier

Target company size

Small business to enterprise

Participant and meeting length limits

Basic 100 and 40 min; Pro 100; Business 300; Enterprise up to 1,000; 30 hour max on paid plans

Security and compliance

Trust center lists SOC 2 Type 2, ISO 27001, FedRAMP Moderate, PCI DSS

Recording and AI transcription

Local recording on Basic; 10 GB cloud per license on Pro and Business; unlimited cloud on Enterprise; AI summaries unlimited on paid plans

Webinars and large events

Webinars and Large Meetings are paid add-ons (prices not published on the plans page)

What users like

• Good video quality and easy screen sharing
• Simple scheduling and joining

Common complaints

• Feature set seen as limited versus suites
• Connectivity issues and meeting fatigue

Full Zoom Workplace profileRequest an offer

11

Slack

$8.75/user/month monthly, about $7.25/user/month billed annually (Pro)

Slack is channel-based team chat that offers huddles and Slack Connect, with Pro at about $7.25 per user monthly on annual billing. The free plan has only one-to-one huddles and keeps 90 days of history. It lists broad compliance programs including SOC 2 Type II and FedRAMP.

• 1-10: workable
• 11-50: strong fit
• 51-500: strong fit
• 500+: strong fit

Best for

• Teams wanting channel-based chat with a large app ecosystem
• Companies already on Salesforce
• Organizations needing SAML SSO plus SCIM on a self-serve plan (Business+)

Look elsewhere if

• Teams that need long free message history (Free keeps 90 days)
• Buyers wanting group video on the free plan (1:1 huddles only)

Key features

Pricing model

Per user, monthly or annual; Free forever tier

Target company size

Small teams to large enterprises (Enterprise Grid)

Security and compliance

SOC 2 Type II and SOC 3, ISO 27001/27017/27018/27701/42001, HIPAA configurable, FedRAMP Moderate (Enterprise/Enterprise+), GovSlack FedRAMP High, C5, ENS High

What users like

• Very easy to use (G2 ease of use about 9.1)
• Strong app and integration ecosystem

Common complaints

• Notification overload and channel sprawl
• Limited message history on free plan

Full Slack profileRequest an offer

12

Microsoft Teams

$4.00/user/month paid yearly (Teams Essentials)

Microsoft Teams is sold alone as Teams Essentials at $4 per user monthly or inside Microsoft 365 plans. Essentials and Business allow 300 attendees, while larger plans allow 1,000. Teams Rooms need a separate license, and reviewers describe the client as heavy.

• 1-10: strong fit
• 11-50: strong fit
• 51-500: strong fit
• 500+: strong fit

Best for

• Organizations already on Microsoft 365 and Entra ID
• Small businesses wanting meetings for up to 300 people at about $4/user/month

Look elsewhere if

• Teams wanting a lightweight tool; reviewers report slow, resource-heavy clients
• Buyers needing group video calls beyond 20 people from a chat

Key features

Pricing model

Per user, bundled with Microsoft 365 or standalone Essentials

Target company size

Small businesses (Essentials, Business) to enterprises (E3/E5)

Participant and meeting length limits

300 on Essentials and Business plans; 1,000 on F1/F3/E3/E5 and similar; breakout rooms only up to 1,000 attendees; meetings and events capped at 30 hours

Security and compliance

Built on Entra ID and Microsoft 365 compliance; certification list not confirmed by the vendor

Recording and AI transcription

Recording max 4 hours or 1.5 GB, then restarts; recordings not uploaded stay downloadable 20 days

Calendar and chat integrations

Tight Outlook and SharePoint integration; files stored in SharePoint (up to 250 GB per file)

Webinars and large events

Webinars and town halls (Teams events) available on Business plans; webinars/events on Business Standard and Premium per footnote

Meeting room and hardware support

Teams Rooms licensed separately

What users like

• Easy to use, strong file sharing and communication features
• Tight fit with Microsoft 365

Common complaints

• Performance issues and heavy resource use
• Complicated interface, slow loading

Full Microsoft Teams profileRequest an offer

How to choose video conferencing software

Feature coverage at a glance

A check means the vendor documents the capability publicly (hover for the detail). A dash means we found no public documentation, which is a question to put in your request, not proof the feature is missing.

Video Conferencing Software requirements checklist

Use this list to write down what your team actually needs. Sorting requirements into must-have, should-have and nice-to-have is what lets vendors quote accurately instead of pitching their biggest plan.

Turn this checklist into a request

Questions vendors will ask you

Have answers ready for these, and your first conversation with a vendor starts at pricing instead of discovery.

1. How many people attend a typical meeting, and what is your largest event?Attendee limits and add-ons for large meetings change the plan.
2. How many people will host meetings, and how many only join?Per-host and per-user licensing give very different totals.
3. Which office suite and chat tool do you use today?A native fit with Microsoft 365, Google Workspace or Slack may remove the need for another tool.
4. Do you need cloud recording, transcripts or AI summaries, and for how long must recordings be kept?Storage limits and AI features differ between tiers.
5. Do you operate in a regulated sector or need data stored in a specific region?Compliance programs, a BAA and hosting region narrow the field.
6. Will you run webinars or meeting rooms with hardware?Both are frequently sold separately from standard meetings.

Example request

Write your own request

Video Conferencing Software FAQ

The bottom line

Choose by size and suite first: Microsoft 365 firms start with Teams, Google Workspace firms start with Meet, and others compare Zoom, Whereby or GoTo Meeting. Then strike any option that misses a must-have such as recording or SSO. A precise list sent through SaaSBid lets vendors quote the right plan and add-ons, so offers arrive in a form you can compare directly.

Related categories

• Project Management Software
• Team Chat and Messaging Software
• AI Meeting Assistants
• Knowledge Base Software
• Cloud Storage and File Sharing
• Electronic Signature Software