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Best Electronic Signature Software in 2026: 12 Tools Compared by Company Size and Requirements

Updated October 24, 2026 · 12 tools · Facts checked against vendor pages · How we review

For small teams that sign a handful of documents a month, SignWell and BoldSign are the strongest electronic signature software picks because both have a free plan and low per-sender or per-user pricing. Zoho Sign suits Zoho shops, and DocuSign fits regulated, high-value signing.

This page is for buyers who need electronic signature software and want to know which product matches their company before contacting any vendor. Tools are grouped by company size and by requirements such as audit depth, CRM links and volume. Copy the requirement lists into a request on SaaSBid, describe how many documents you send and who signs them, then compare the offers that come back.

Top picks by situation

  • A freelancer sending a few contracts monthly

    SignWell

    The free plan allows 1 sender and 3 documents a month, and Light costs $10 monthly on a yearly term with unlimited documents and no charge per signer.

    From: Free (1 sender, 3 documents/month)

  • A 15-person company watching its budget

    BoldSign

    It has a free tier of 25 envelopes monthly, paid Growth starts at $5 per user, and SSO comes with the Business plan at roughly $15 per user.

    From: Free (1 user, 25 envelopes/month)

  • A team already running Zoho CRM

    Zoho Sign

    Zoho lists teams on its CRM and Workplace apps as a best fit, and the free plan offers 1 user with 5 documents per month for a trial run.

    From: Free (1 user, 5 documents per month)

  • A Nordic sales team sending proposals

    GetAccept

    Proposals, sales rooms and e-signing live in one tool, and Swedish, Danish, Norwegian and Finnish eID is available on the Professional plan.

    From: $25/user/month (eSign)

  • A clinic collecting forms and signatures

    Jotform Sign

    Pricing follows signed documents instead of users, with 10 per month free and 1,000 on Gold, and it connects to the Jotform forms the team already uses.

    From: Free (10 signed documents/month)

  • A regulated firm with audit requirements

    DocuSign

    Its pricing page names SOC 1 and 2, ISO 27001, HIPAA and Part 11 support, and the product is built around Salesforce and other major integrations.

    From: $11/month (Personal, billed annually)

Electronic Signature Software comparison table

Electronic Signature Software compared
ToolBest forStarting priceFree planFree trialG2 rating
Adobe Acrobat Sign Teams already on Adobe Acrobat or Creative Cloud Contact sales No Not stated 4.4 (1,069 reviews)
SignWell Small teams that want unlimited documents at a low per-sender price Free (1 sender, 3 documents/month) Yes No 4.8 (473 reviews)
Oneflow Sales and HR teams in the Nordics and EU needing eID signing EUR 250 per month, billed annually (Business, 5 users) No Yes 4.4 (372 reviews)
GetAccept Sales teams that want proposals, sales rooms and e-signing together $25/user/month (eSign) No Yes 4.6 (1,049 reviews)
Zoho Sign Teams already on Zoho CRM/Workplace apps Free (1 user, 5 documents per month) Yes Yes 4.4 (61 reviews)
Dropbox Sign Small teams of 2 to 4 that want published per-user pricing $10.05/month billed yearly (Essentials, 1 user) Yes Yes 4.7 (2,281 reviews)
DocuSign Organizations with regulated or high-value signing needing audit and compliance depth $11/month (Personal, billed annually) No Not stated 4.5 (2,623 reviews)
signNow Small teams wanting low-cost e-signature with API access Business tiers No Yes 4.6 (1,755 reviews)
BoldSign Cost-sensitive teams (Business ~$15/user/month yearly) Free (1 user, 25 envelopes/month) Yes Yes 4.7 (402 reviews)
PandaDoc Sales teams generating quotes and contracts from templates and CRM data $19 per seat per month billed annually (third-party reported) Yes No 4.7 (3,324 reviews)
Jotform Sign Teams already collecting data in Jotform forms Free (10 signed documents/month) Yes No 4.7 (1,600 reviews)
Signeasy Individuals and small teams wanting a simple mobile-first signer $10/month (Personal, 1 user, 5 sends/month) No Yes 4.7 (780 reviews)

What is electronic signature software?

Electronic signature software replaces the print, sign and scan routine for contracts, quotes, HR forms and approvals. A sender uploads a file, drops in signature and date fields, names the signers and their sequence, and the platform handles invitations and follow-up nudges. A log of each step captures the identity, time and location behind every signature, which is what makes the result defensible later. Sales, HR, legal and operations staff use these tools every day, often through saved templates for NDAs, offer letters and service agreements. Stronger products add identity checks, bulk sending and links to CRM and file storage.

Core capabilities

  • Audit trail and legal validity

    Records each view, signature and timestamp so a signed file can be defended under laws such as ESIGN, UETA and eIDAS.

  • Reusable templates

    Stores standard documents with preset fields and signer roles so repeat paperwork goes out in a few clicks.

  • Signer routing and reminders

    Sends documents to several signers in a set order and nudges anyone who has not finished.

  • Identity verification

    Adds checks such as SMS codes, knowledge questions or ID scans before a signer can open or sign a document.

  • Bulk send

    Sends the same document to many recipients at once and tracks each response separately.

  • CRM, storage and API connections

    Pushes signed files into Salesforce, HubSpot or cloud drives and lets developers trigger signing from their own apps.

The 12 best electronic signature software, reviewed

1

Adobe Acrobat Sign

Contact sales

Adobe sells Acrobat Sign next to, or bundled with, its Acrobat business subscriptions. Companies standardized on Acrobat or Creative Cloud are the obvious audience. Licenses are per person, either annual with monthly payments or prepaid, and a price requires a conversation with sales.

  • 1-10: no data
  • 11-50: no data
  • 51-500: no data
  • 500+: no data

Best for

  • Teams already on Adobe Acrobat or Creative Cloud

Look elsewhere if

  • Buyers who need transparent Sign pricing without talking to sales

Key features

Pricing model and real cost
Per license, annual billed monthly or prepaid annual (Acrobat plans)

Full Adobe Acrobat Sign profileRequest an offer

2

SignWell

Free (1 sender, 3 documents/month)

SignWell charges per sender and puts no fee on signers, with unlimited documents on paid plans. It offers a free plan, monthly billing and SOC 2 Type II. Reviewers warn that heavy API use is not covered by the unlimited promise.

  • 1-10: strong fit
  • 11-50: strong fit
  • 51-500: workable
  • 500+: no data

Best for

  • Small teams that want unlimited documents at a low per-sender price
  • Buyers who want a monthly plan and no long-term contract

Look elsewhere if

  • Teams needing published SSO
  • Heavy API users: reviewers note API use limits the unlimited-documents plan

Key features

Legal compliance (ESIGN, UETA, eIDAS)
eIDAS, ESIGN Act, UETA; 21 CFR Part 11 mode on Business; NOM-151 via SeguriData
Templates and bulk send
1 template Free, 5 per sender Light, unlimited Business
CRM and storage integrations
API on every plan, 25 free API documents/month
Identity verification and security
Audit trail; SOC 2 Type II; HIPAA stated
Envelope or document limits
Free 3 documents/month; paid plans unlimited
Pricing model and real cost
Per sender, no per-signer fee
Target company size
Small teams; Enterprise tier aimed at 50+

What users like

  • Very easy to set up and use
  • Quick document setup and simple signing

Common complaints

  • API use is not covered by the unlimited-documents promise

Full SignWell profileRequest an offer

3

Oneflow

EUR 250 per month, billed annually (Business, 5 users)

Oneflow combines e-signature with contract templates and AI drafting. Business begins at EUR 250 monthly for five seats, under an annual contract only. Nordic and EU sales and HR teams are the core audience, though eID, SMS signing and batch sending each cost extra.

  • 1-10: poor fit
  • 11-50: strong fit
  • 51-500: workable
  • 500+: no data

Best for

  • Sales and HR teams in the Nordics and EU needing eID signing
  • Small teams wanting published entry pricing and a 14 day trial

Look elsewhere if

  • Buyers needing SSO or SCIM on the Business plan without paying extra
  • Teams wanting monthly billing

Key features

Legal compliance (ESIGN, UETA, eIDAS)
States GDPR and eIDAS compliant
Templates and bulk send
Batch sending is an add-on; shared templates add-on on Business, included on Enterprise
Signing workflows and routing
eID, SMS and redirect-after-sign are paid add-ons; batch sending add-on
CRM and storage integrations
API access and webhooks on Business and Enterprise; premium integrations add-on
Identity verification and security
eID signature and SMS signature as paid add-ons
Pricing model and real cost
per plan with included users (5 on Business, 10 on Enterprise), annual only

What users like

  • Intuitive signing workflow
  • Easy setup
  • Contract status tracking

Common complaints

  • Some reviewers find it lacks advanced workflow features compared with rivals

Full Oneflow profileRequest an offer

4

GetAccept

$25/user/month (eSign)

GetAccept targets sales teams that want proposals, digital sales rooms and signing together, at $25 per user for eSign. It lists ESIGN, UETA and eIDAS, with qualified signatures through a partner. Every plan carries a 12-month agreement.

  • 1-10: no data
  • 11-50: strong fit
  • 51-500: strong fit
  • 500+: workable

Best for

  • Sales teams that want proposals, sales rooms and e-signing together
  • Nordic buyers needing Swedish, Danish, Norwegian or Finnish eID

Look elsewhere if

  • Buyers wanting month-to-month freedom (12-month agreement on all plans)
  • Signing-only buyers who want a cheap per-user price

Key features

Legal compliance (ESIGN, UETA, eIDAS)
ESIGN, UETA, UK ECA 2000, eIDAS incl. QES via external partner
Templates and bulk send
Templates and content library from eSign
Signing workflows and routing
Signing groups and conditional content on Enterprise
Identity verification and security
eID (Nordic) on Professional; AATL sealing add-on
Envelope or document limits
Unlimited e-signatures
Pricing model and real cost
Per user, 12-month agreement
Target company size
Sales teams from small to large

Common complaints

  • A Gartner reviewer criticized renewal terms and cancellation friction (Sept 2025)

Full GetAccept profileRequest an offer

5

Zoho Sign

Free (1 user, 5 documents per month)

Zoho Sign includes a free plan for one user, then paid tiers per user, with credits consumed by SMS, qualified signatures and timestamps. The Enterprise plan adds 21 CFR Part 11 controls. It fits companies on other Zoho apps and developers who want to pay per envelope without a subscription.

  • 1-10: strong fit
  • 11-50: strong fit
  • 51-500: strong fit
  • 500+: workable

Best for

  • Teams already on Zoho CRM/Workplace apps
  • Life sciences or healthcare users needing 21 CFR Part 11 / EU GMP Annex 11 controls (Enterprise)
  • API-only senders wanting pay-per-envelope with no subscription

Look elsewhere if

  • Buyers needing to see per-user prices on the page without picking a currency
  • Teams wanting SMS or QES without credit top-ups

Key features

Legal compliance (ESIGN, UETA, eIDAS)
Vendor states ESIGN and eIDAS compliance; 21 CFR Part 11 and EU GMP Annex 11 on Enterprise
Templates and bulk send
Unlimited templates from Professional
Signing workflows and routing
Approval workflows from Standard
CRM and storage integrations
APIs, webhooks and SDKs on Enterprise (credits); API-only plan
Identity verification and security
Audit trail from Free; SMS and QES use credits; MFA via OneAuth, OTP, YubiKey
Envelope or document limits
Free 5/month, Standard 25 per user/month, Professional and Enterprise unlimited
Pricing model and real cost
Per user per month plus credits for SMS, QES, timestamps, some authentication
Target company size
Individuals to enterprise; OEM/white-label on custom

What users like

  • Easier to use and set up than Adobe Acrobat Sign per G2 comparison

Full Zoho Sign profileRequest an offer

6

Dropbox Sign

$10.05/month billed yearly (Essentials, 1 user)

Dropbox Sign, formerly HelloSign, sells a per-user Standard plan from a minimum of 2 users and a quote-only Premium. Essentials starts at $10.05 per month billed yearly. It fits individuals and teams of 2 to 4, while larger groups are sent to sales.

  • 1-10: strong fit
  • 11-50: strong fit
  • 51-500: workable
  • 500+: no data

Best for

  • Small teams of 2 to 4 that want published per-user pricing
  • Individuals needing a low-cost plan with a small monthly send count

Look elsewhere if

  • Teams of 5 or more that need a published price (Standard directs 5+ to sales)
  • Buyers wanting clear plan-by-plan SSO info before talking to sales

Key features

CRM and storage integrations
API sold separately; pricing on a separate API page
Identity verification and security
Non-editable audit trail attached to each request; SSO listed in feature table
Envelope or document limits
Feature table shows 5 (Essentials), 15 (Standard), Unlimited (Premium), metric not labeled; page also lists unlimited signing
Pricing model and real cost
Per user, Standard min 2 users, Premium quote
Target company size
Individuals to small teams; Premium for 5+ users

What users like

  • Easy to use and quick to get documents signed

Common complaints

  • Reviewers mention the audit trail being tied to a paid membership
  • Occasional syncing issues mentioned

Full Dropbox Sign profileRequest an offer

7

DocuSign

$11/month (Personal, billed annually)

DocuSign eSignature leads the category and is priced per user, with caps on envelopes and paid extras such as identity checks and EU qualified signatures. Standard is $30 per user and Business Pro $45. Annual plans cover roughly 100 envelopes per user each year.

  • 1-10: strong fit
  • 11-50: strong fit
  • 51-500: strong fit
  • 500+: strong fit

Best for

  • Organizations with regulated or high-value signing needing audit and compliance depth
  • Teams already using Salesforce or other major integrations

Look elsewhere if

  • Teams that send high envelope volumes on low plans
  • Buyers wanting unlimited sending cheaply

Key features

Legal compliance (ESIGN, UETA, eIDAS)
Page lists ISO 27001:2022, SOC 1/2 Type 2, PCI-DSS, 21 CFR Part 11, HIPAA; EU QES add-on from 10 EUR per recipient
Identity verification and security
Verification from 2.35 EUR per check; 5 checks bonus on Standard and Business Pro
Envelope or document limits
About 100 per user per year on annual Standard/Business Pro; 10 per month on monthly
Pricing model and real cost
Per user plus per-use add-ons
Target company size
Individuals to enterprise; plans cap at 50 users before Enhanced

Full DocuSign profileRequest an offer

8

signNow

Business tiers

signNow comes from airSlate and promises unlimited users on its plans, with an API and an MCP server included. The homepage names eIDAS, UETA, ESIGN, GDPR and HIPAA, and connectors include Salesforce, Google Workspace and NetSuite. Exact plan terms require contacting sales.

  • 1-10: strong fit
  • 11-50: strong fit
  • 51-500: no data
  • 500+: no data

Best for

  • Small teams wanting low-cost e-signature with API access

Look elsewhere if

  • Buyers needing verified plan details without sales contact

Key features

Legal compliance (ESIGN, UETA, eIDAS)
Homepage cites eIDAS, UETA, ESIGN, GDPR, HIPAA, 21 CFR Part 11
Templates and bulk send
Bulk send on Business Premium and higher per homepage
CRM and storage integrations
Salesforce, Google Workspace, NetSuite, Microsoft Teams; API and MCP server
Envelope or document limits
Homepage claims no overage fees
Pricing model and real cost
Plan-based, unlimited users claimed

Full signNow profileRequest an offer

9

BoldSign

Free (1 user, 25 envelopes/month)

BoldSign starts with a free plan and inexpensive seat-based tiers, and SSO begins on Business. Premium charges one flat price for unlimited users but stops at 250 envelopes monthly. Bulk send, ID verification and SMS authentication are paid add-ons. Reviewers describe it as simple and affordable.

  • 1-10: strong fit
  • 11-50: strong fit
  • 51-500: strong fit
  • 500+: no data

Best for

  • Cost-sensitive teams (Business ~$15/user/month yearly)
  • Larger teams that can use Premium's flat price for unlimited users
  • Developers needing a $30/month API plan

Look elsewhere if

  • Teams needing more than 250 envelopes/month on flat Premium
  • Buyers wanting add-on prices listed upfront

Key features

Legal compliance (ESIGN, UETA, eIDAS)
ESIGN, eIDAS, GDPR (vendor stated)
Templates and bulk send
Templates 2/10/unlimited; bulk send and bulk links are add-ons from Business
CRM and storage integrations
Enterprise API plan; Salesforce add-on on Business and Premium; Xero add-on
Identity verification and security
Signer authentication on free plan; ID verification, KBA, SMS auth, QES as add-ons from Business
Envelope or document limits
Essential 25/month, Growth 50/user/month, Business unlimited, Premium 250
Pricing model and real cost
Per user; Premium flat for unlimited users
Target company size
Individuals to mid-size

What users like

  • Simple and affordable for small businesses

Common complaints

  • Signature-related issues are a recurring complaint

Full BoldSign profileRequest an offer

10

PandaDoc

$19 per seat per month billed annually (third-party reported)

PandaDoc produces quotes, proposals and contracts out of templates and CRM records, with signing and document tracking inside. Third-party sources report about $19 per seat monthly on annual billing. API access and bulk send are extra, and enterprise redlining is outside its scope.

  • 1-10: no data
  • 11-50: strong fit
  • 51-500: no data
  • 500+: poor fit

Best for

  • Sales teams generating quotes and contracts from templates and CRM data
  • Small teams that want e-signature plus document tracking at a per-seat price

Look elsewhere if

  • Legal teams needing a repository of inbound vendor contracts with renewal governance
  • Buyers who need enterprise redlining workflows

What users like

  • Easy to use, strong template library
  • E-signature and real-time document tracking

Common complaints

  • Speed and editing limits
  • Support hard to reach for some
  • Add-ons like API and bulk send cost extra

Full PandaDoc profileRequest an offer

11

Jotform Sign

Free (10 signed documents/month)

Jotform Sign extends the Jotform form builder and bills by signed documents monthly, from a free tier of 10 up to 1,000 on Gold. Its FAQ mentions just the US E-Sign Act. Small businesses write about 80 percent of the G2 reviews.

  • 1-10: strong fit
  • 11-50: strong fit
  • 51-500: workable
  • 500+: no data

Best for

  • Teams already collecting data in Jotform forms
  • Low-volume signers on the free 10 documents/month plan

Look elsewhere if

  • Teams needing more than 1,000 signed documents/month without Enterprise
  • Buyers needing published SSO or compliance detail

Key features

Legal compliance (ESIGN, UETA, eIDAS)
Vendor FAQ cites the US E-Sign Act only; no UETA or eIDAS on that page
Templates and bulk send
1,000+ templates; reusable documents with signer roles
Signing workflows and routing
Approval flows; auto-send to cloud storage
CRM and storage integrations
Cloud storage sync; Jotform Tables and Report Builder
Identity verification and security
Audit trail with open/sign times and possible geolocation
Envelope or document limits
Starter 10, Bronze 100, Silver 250, Gold 1,000 signed docs/month
Pricing model and real cost
By signed-document volume, not per user
Target company size
Small businesses (about 80% of G2 reviews)

What users like

  • Easy to use and set up

Common complaints

  • Signature-related issues
  • Seen as expensive

Full Jotform Sign profileRequest an offer

12

Signeasy

$10/month (Personal, 1 user, 5 sends/month)

Signeasy offers Personal, Business and Business Pro plans to individuals and small teams, with a mobile-first signing experience. Personal costs $10 monthly and allows 5 sends. Teams wanting SSO or bulk send must ask for a quote, and some reviewers find seats expensive.

  • 1-10: strong fit
  • 11-50: strong fit
  • 51-500: workable
  • 500+: no data

Best for

  • Individuals and small teams wanting a simple mobile-first signer
  • Teams that need SharePoint or HubSpot on Business Pro

Look elsewhere if

  • Teams needing SSO or bulk send without a custom quote
  • Buyers who find per-seat pricing expensive (reviewer complaint)

Key features

Legal compliance (ESIGN, UETA, eIDAS)
ESIGN, UETA, eIDAS, GDPR; 21 CFR Part 11 on custom plan
Templates and bulk send
5 templates Personal; team templates Business; bulk send is add-on/custom
Signing workflows and routing
Sequential signing and reminders Business; multi-step approvals Business Pro
CRM and storage integrations
Google Drive and OneDrive (Business), SharePoint and HubSpot (Pro)
Identity verification and security
2FA login, signer 2FA on Pro, audit trail, trust seal, SSO via add-on
Envelope or document limits
Personal 5 sends/month; others unlimited under fair usage
Pricing model and real cost
Per seat tiers plus add-ons
Target company size
Individuals to mid-size; custom plan for 5+ seats

What users like

  • Signing is easy

Common complaints

  • Pricing seen as expensive
  • Editing limits on large documents

Full Signeasy profileRequest an offer

How to choose electronic signature software

Legal compliance (ESIGN, UETA, eIDAS)

This asks which laws and standards the vendor names, for example ESIGN, UETA and eIDAS, plus sector rules like HIPAA or Part 11 in life sciences. Strong tools list each one and can add qualified signatures when a contract demands it. Weak ones mention a single law or push the question to a sales call.

Templates and bulk send

This measures how quickly repeat paperwork goes out, using saved templates, signer roles and one-to-many sending. Strong tools allow plenty of templates and include bulk sending in the plan. Weak tools restrict template counts on cheap tiers or charge extra for mass sending.

Signing workflows and routing

Workflows cover signing order, groups of signers, conditional fields and approval steps. Strong tools handle several signers and branching without extra setup. Weak ones only send one document to one person and leave coordination to email.

CRM and storage integrations

This looks at connections to CRM, cloud storage and developer APIs. Strong tools send and file documents from Salesforce, HubSpot or Google Drive and offer an API on regular plans. Weak ones bill the API separately or restrict useful connectors to top tiers.

Identity verification and security

This describes how the tool proves who signed, through audit trails, SMS codes, knowledge checks or ID scans, along with security certifications. Strong tools offer several verification options and publish their certifications. Weak tools provide only an email link and an audit log tied to a paid plan.

Envelope or document limits

Plenty of plans put a ceiling on monthly signature requests, either per account or per user. Strong plans are unlimited or set a high, clearly stated ceiling, so a busy month costs nothing more. Weak plans start low and force an upgrade or overage fees.

Pricing model and real cost

This criterion covers how the product is billed, whether per sender, per user, per envelope or by signed document, and what add-ons cost. Strong models are predictable and list what each tier includes. Weak ones depend on credits, per-check fees or quote-only tiers.

Target company size

This shows which team sizes a product was designed for. Light tools suit individuals and small teams with a simple interface and low prices, while larger platforms add admin controls, SSO and support. A mismatch means paying for unused features or outgrowing the tool.

The SaaSBid view

Which electronic signature tool fits your company size

Fit of each tool by company size
Tool1-10 people11-50 people51-500 people500+ people
Adobe Acrobat SignNo dataNo dataNo dataNo data
SignWellStrong fitStrong fitWorkableNo data
OneflowPoor fitStrong fitWorkableNo data
GetAcceptNo dataStrong fitStrong fitWorkable
Zoho SignStrong fitStrong fitStrong fitWorkable
Dropbox SignStrong fitStrong fitWorkableNo data
DocuSignStrong fitStrong fitStrong fitStrong fit
signNowStrong fitStrong fitNo dataNo data
BoldSignStrong fitStrong fitStrong fitNo data
PandaDocNo dataStrong fitNo dataPoor fit
Jotform SignStrong fitStrong fitWorkableNo data
SigneasyStrong fitStrong fitWorkableNo data

Strong fitWorkablePoor fitNo data from the vendor

Ratings follow each vendor's stated audience, minimum seat counts, plan caps on users or documents, and whether enterprise controls such as SSO or compliance reports are listed. A cell stays empty when the vendor says nothing about that size.

  • 1-10 people

    Document volume and ease of setup matter most here. SignWell, BoldSign, Zoho Sign and Jotform Sign all start free. Dropbox Sign suits teams of 2 to 4, and Oneflow is a poor match because Business starts at 5 users.

  • 11-50 people

    Templates, signer routing and CRM links start to matter. BoldSign, Zoho Sign, GetAccept, Oneflow and DocuSign are all rated for this range. Check whether bulk send or SMS signing sits behind an add-on before comparing totals.

  • 51-500 people

    Admin control and flat pricing become important. DocuSign, Zoho Sign, GetAccept and BoldSign Premium fit this range. DocuSign plans cap at 50 users before the Enhanced tier, which is worth raising with vendors.

  • 500+ people

    Compliance reports, SSO and audit logs decide the shortlist. DocuSign lists SOC, ISO, HIPAA and 21 CFR Part 11 coverage, while Zoho Sign and GetAccept also serve large organizations. Most others publish little for this size.

Feature coverage at a glance

Documented features by tool
ToolLegal compliance (ESIGN, UETA, eIDAS)Templates and bulk sendSigning workflows and routingCRM and storage integrationsIdentity verification and securityEnvelope or document limitsShare
Adobe Acrobat SignNot documentedNot documentedNot documentedNot documentedNot documentedNot documented0%
SignWellDocumented: eIDAS, ESIGN Act, UETA; 21 CFR Part 11 mode on Business; NOM-151 via SeguriDataDocumented: 1 template Free, 5 per sender Light, unlimited BusinessNot documentedDocumented: API on every plan, 25 free API documents/monthDocumented: Audit trail; SOC 2 Type II; HIPAA statedDocumented: Free 3 documents/month; paid plans unlimited83%
OneflowDocumented: States GDPR and eIDAS compliantDocumented: Batch sending is an add-on; shared templates add-on on Business, included on EnterpriseDocumented: eID, SMS and redirect-after-sign are paid add-ons; batch sending add-onDocumented: API access and webhooks on Business and Enterprise; premium integrations add-onDocumented: eID signature and SMS signature as paid add-onsNot documented83%
GetAcceptDocumented: ESIGN, UETA, UK ECA 2000, eIDAS incl. QES via external partnerDocumented: Templates and content library from eSignDocumented: Signing groups and conditional content on EnterpriseNot documentedDocumented: eID (Nordic) on Professional; AATL sealing add-onDocumented: Unlimited e-signatures83%
Zoho SignDocumented: Vendor states ESIGN and eIDAS compliance; 21 CFR Part 11 and EU GMP Annex 11 on EnterpriseDocumented: Unlimited templates from ProfessionalDocumented: Approval workflows from StandardDocumented: APIs, webhooks and SDKs on Enterprise (credits); API-only planDocumented: Audit trail from Free; SMS and QES use credits; MFA via OneAuth, OTP, YubiKeyDocumented: Free 5/month, Standard 25 per user/month, Professional and Enterprise unlimited100%
Dropbox SignNot documentedNot documentedNot documentedDocumented: API sold separately; pricing on a separate API pageDocumented: Non-editable audit trail attached to each request; SSO listed in feature tableDocumented: Feature table shows 5 (Essentials), 15 (Standard), Unlimited (Premium), metric not labeled; page also lists unlimited signing50%
DocuSignDocumented: Page lists ISO 27001:2022, SOC 1/2 Type 2, PCI-DSS, 21 CFR Part 11, HIPAA; EU QES add-on from 10 EUR per recipientNot documentedNot documentedNot documentedDocumented: Verification from 2.35 EUR per check; 5 checks bonus on Standard and Business ProDocumented: About 100 per user per year on annual Standard/Business Pro; 10 per month on monthly50%
signNowDocumented: Homepage cites eIDAS, UETA, ESIGN, GDPR, HIPAA, 21 CFR Part 11Documented: Bulk send on Business Premium and higher per homepageNot documentedDocumented: Salesforce, Google Workspace, NetSuite, Microsoft Teams; API and MCP serverNot documentedDocumented: Homepage claims no overage fees67%
BoldSignDocumented: ESIGN, eIDAS, GDPR (vendor stated)Documented: Templates 2/10/unlimited; bulk send and bulk links are add-ons from BusinessNot documentedDocumented: Enterprise API plan; Salesforce add-on on Business and Premium; Xero add-onDocumented: Signer authentication on free plan; ID verification, KBA, SMS auth, QES as add-ons from BusinessDocumented: Essential 25/month, Growth 50/user/month, Business unlimited, Premium 25083%
PandaDocNot documentedNot documentedNot documentedNot documentedNot documentedNot documented0%
Jotform SignDocumented: Vendor FAQ cites the US E-Sign Act only; no UETA or eIDAS on that pageDocumented: 1,000+ templates; reusable documents with signer rolesDocumented: Approval flows; auto-send to cloud storageDocumented: Cloud storage sync; Jotform Tables and Report BuilderDocumented: Audit trail with open/sign times and possible geolocationDocumented: Starter 10, Bronze 100, Silver 250, Gold 1,000 signed docs/month100%
SigneasyDocumented: ESIGN, UETA, eIDAS, GDPR; 21 CFR Part 11 on custom planDocumented: 5 templates Personal; team templates Business; bulk send is add-on/customDocumented: Sequential signing and reminders Business; multi-step approvals Business ProDocumented: Google Drive and OneDrive (Business), SharePoint and HubSpot (Pro)Documented: 2FA login, signer 2FA on Pro, audit trail, trust seal, SSO via add-onDocumented: Personal 5 sends/month; others unlimited under fair usage100%

A check means the vendor documents the capability publicly (hover for the detail). A dash means we found no public documentation, which is a question to put in your request, not proof the feature is missing.

Electronic Signature Software requirements checklist

Use this list to write down what your team actually needs. Sorting requirements into must-have, should-have and nice-to-have is what lets vendors quote accurately instead of pitching their biggest plan.

Must have

  • Legally valid signatures under ESIGN, UETA and, for EU signers, eIDASVendors differ on which laws they state, and a missing one can matter for cross-border contracts.
  • A tamper-evident audit trail attached to every signed documentIt is the proof that holds up in a dispute, and some tools tie it to paid plans.
  • Reusable templates with fixed signer roles for our standard contractsTemplate limits per plan change which tier a repeat-heavy team needs.
  • Signing in a set order with automatic remindersMulti-signer contracts stall without routing, and the feature depth varies widely.
  • Signing on phones without an account for the signerCustomers abandon documents that force a sign-up.

Should have

  • Send and store documents from our CRM and cloud driveA native connection saves manual uploads, but some vendors reserve premium integrations for higher tiers.
  • Bulk send of one document to many recipientsIt is often an add-on, so it affects the quote.
  • SMS or ID-based signer verification for high-value contractsVerification is frequently billed per check or per credit.
  • API access for sending documents from our own applicationAPI limits and separate API pricing can change the total.

Nice to have

  • Single sign-on for our staff accountsIt matters once IT manages access, and it usually sits on a higher tier.
  • Qualified electronic signatures for EU counterpartiesNeeded for certain regulated documents and often sold per recipient.
  • Proposal and quote building before the signature stepSales teams can avoid a separate document tool.

Turn this checklist into a request

Questions vendors will ask you

Have answers ready for these, and your first conversation with a vendor starts at pricing instead of discovery.

  1. How many documents do you send per month, and how many people send them?Plans are priced by sender, by seat or by document count, and the right model depends on this ratio.
  2. How many signers are on a typical document, and are they internal or external?Some vendors charge per signer while others do not, and external signers raise verification needs.
  3. Which laws or standards must the signatures satisfy?Regulated work may need 21 CFR Part 11, HIPAA terms or qualified signatures, which are often add-ons.
  4. Which CRM, drive or HR system should send and store the files?Native connectors differ by tier, and some are sold separately.
  5. Do you need single sign-on, audit exports or admin roles?These controls often decide whether a mid-tier plan is enough.
  6. Do you prefer monthly billing, or can you commit to a term of twelve months?Several vendors require annual or 12-month agreements, which affects flexibility and price.

Example request

What a strong electronic signature software request looks like
We are a 40-person property management company sending about 300 documents per month, mostly leases, addenda and vendor agreements. Today we print, sign and scan, and files end up in several shared folders. We need legally valid signatures, saved templates with tenant and landlord roles, signing in a set order, automatic reminders and a downloadable audit trail. Six staff will send documents, and tenants must sign from their phones without creating an account. We use HubSpot and Google Drive and want signed files stored there automatically. SMS verification for large contracts would help. We want to start within a month and expect a budget in the low four figures per year.

Write your own request

More vendors listed on SaaSBid

  • SignaturelyLegally binding e-signatures without the enterprise contract

Electronic Signature Software FAQ

What is electronic signature software?

It is software that lets people sign documents online and records proof of the signing. The sender places fields, picks signers and sends the file, and each action is logged in an audit trail. Many products add templates, reminders and links to CRM and storage tools.

What is the best electronic signature software for small business?

It depends on volume and existing tools. SignWell and BoldSign suit small teams that want low prices, Zoho Sign fits teams on Zoho apps, and Jotform Sign works for those who collect forms in Jotform. Dropbox Sign is aimed at teams of 2 to 4.

Are electronic signatures legally binding in the US?

In general, yes, under the federal ESIGN Act and the state-level UETA, as long as the signer intended to sign and the process is recorded. Vendors such as SignWell, GetAccept and Signeasy state support for both. Rules for certain documents differ, so check with counsel.

Is there a free e-signature tool?

Several vendors have a free plan with a monthly cap. SignWell allows 3 documents, Zoho Sign 5, Jotform Sign 10 signed documents and BoldSign 25 envelopes. None offer unlimited free signing, so match the cap to your real volume.

What features should electronic signature software have?

Look for an audit trail, templates, signing order with reminders and mobile signing. Add identity verification, bulk send and CRM links if your documents carry legal or financial weight. Ask which of these sit behind add-ons.

What should I include in a request for e-signature software offers?

State monthly document volume, number of senders and signers, required laws or standards, integrations, SSO needs and billing preference. Vendors can then propose the right plan rather than a generic one.

The bottom line

Start by counting how many documents you send and who sends them, since that decides whether per-sender, per-user or per-document pricing is the better match. Then drop any tool that lacks the laws, verification or integrations you need. A short, specific list on SaaSBid lets vendors quote the right plan and disclose add-ons for bulk send, SMS and SSO up front, so the offers are easy to compare.

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